Project Secretary

MMI; Valenzuela; On-site; PHP 279,000 - 391,000; Full time

Job summary

MMI is seeking a detail-oriented Administrative Coordinator in Metro Manila to support the Project Portfolio Manager and team with document management and reporting.

The role emphasizes organizing records, tracking deadlines, producing minutes and transmittals, and ensuring timely communication across the project. A degree in business administration and 1–2 years of relevant experience are preferred.

Qualifications

• Graduate of Business Administration, Office Administration, or a related field.
• 1–2 years of relevant experience in administrative, secretarial, or project coordination work.
• Computer literate and proficient in Microsoft Word, Excel, and PowerPoint.
• Good communication and organizational skills.
• Strong attention to detail.
• Able to manage documents, deadlines, and multiple administrative tasks efficiently.

Responsibilities

• Prepare, organize, and maintain project documents and records.
• Provide administrative support to the Project Portfolio Manager and project team.
• Prepare meeting minutes, reports, transmittals, and other project correspondence.
• Monitor project schedules, deadlines, and document submissions.
• Maintain accurate and organized project files and records.
• Coordinate project-related administrative requirements as needed.

Education

Business Administration / Office Administration

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Key Responsibilities

• Prepare, organize, and maintain project documents and records.
• Provide administrative support to the Project Portfolio Manager and project team.
• Prepare meeting minutes, reports, transmittals, and other project correspondence.
• Monitor project schedules, deadlines, and document submissions.
• Maintain accurate and organized project files and records.
• Coordinate project-related administrative requirements as needed.

Qualifications

• Graduate of Business Administration, Office Administration, or a related field.
• 1–2 years of relevant experience in administrative, secretarial, or project coordination work.
• Computer literate and proficient in Microsoft Word, Excel, and PowerPoint.
• Good communication and organizational skills.
• Strong attention to detail.
• Able to manage documents, deadlines, and multiple administrative tasks efficiently.