School Receptionist #Hougang

Greensafe International Pte Ltd; Santo Niño 1st; On-site; PHP 223,000 - 357,000; Full time

Benefits offered by this job

None

Job summary

Greensafe International Pte Ltd is seeking an administrative assistant to support daily operations at our facility in the Philippines. The role involves handling front-desk tasks, answering inquiries, and coordinating with teachers, parents, and staff.

The position requires good communication, proficiency in MS Office, and at least 3 years of relevant experience. It offers standard office hours and on-site work in Santo Niño 1st area.

Qualifications

• Minimum of secondary education completed.
• Good communication and interpersonal skills.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• At least 3 years of relevant experience.

Responsibilities

• Perform customer service duties and answer inquiries.
• Answer phone calls, manage visitors, take messages.
• Operate school equipment (photocopiers, scanners).
• Handle inquiries from parents, pupils, vendors, and staff.
• Call pupils' absentees and check with parents each morning.
• Convey messages during ad-hoc/special events to pupils.

Skills

Customer service

Phone handling

MS Office

Interpersonal skills

Education

Secondary education

Tools

FORM SG

iPad

Microsoft Office

Job description

Working hour

• Mondays, Tuesdays & Thursdays: 7:30am to 5:30pm

• Wednesdays: 7:30am to 3:30pm

• Fridays: 7:30am to 3:45pm

Key Roles

• Perform customer service duties

• Answer phone calls, manage visitors, take messages, respond to enquiries

• Operate school equipment (photocopiers, scanners)

• Handle varied demands/queries from parents, pupils, vendors, and staff

• Call pupils' absentees and check with parents on child's status every morning

• Call pupils to convey messages during ad-hoc/special events

• Render first-level assistance (Fever Patch, Cold Pack) to walk-in pupils; elevate cases beyond superficial

• Key in incident reports via iPad using FORMSG

• Handle pupil situations (vomit, soiled clothes, uniform issuance, sewing buttons/zips, arranging snacks)

• Key in latecomer/early dismissal details in iPad for attendance

• Basic proficiency in Microsoft Office

• General duties: counting/sorting/distributing brochures, outgoing mail (stamps/posting), incoming mail records in Excel, breakfast coupon compilation, maintain forms cabinet, manage delivery of supplies and contact teacher, obtain Goods Acceptance Officer signature, printing from shared drive, shredding documents, monitor school phone use, handle lost and found belongings

• Support any other general administrative duties as required

Requirements

• Minimally completed Secondary School Education

• Good communication and interpersonal skills

• Proficiency in MS Office (Word, Excel, PowerPoint)

• 3 years of relevant experience