Receptionist

Greensafe International Pte Ltd; Santo Niño 1st; On-site; PHP 201,000 - 268,000; Full time

Job summary

Greensafe International Pte Ltd, based in the Philippines, seeks an administrative assistant to support school operations by managing enquiries, mails, and resources, assisting staff and pupils, maintaining uniforms, and performing routine administrative duties to ensure smooth daily functions.

The role requires at least 3 years of relevant experience in a schooling environment, strong Microsoft Office skills, and excellent communication to coordinate with pupils, staff, and visitors.

Qualifications

• Minimum GCE O-Level or equivalent qualification.
• At least 3 years of relevant experience in a similar role within schools.
• Proficient in Microsoft Office applications to complete administrative tasks.
• Strong communication and interpersonal skills to interact effectively with pupils, staff, and visitors.

Responsibilities

• Respond promptly and courteously to walk-in enquiries, telephone calls, and visitors to provide accurate information and assistance
• Manage incoming and outgoing mails, parcels, and goods to ensure timely and accurate distribution within the school
• Retrieve phone messages and relay them accurately to the relevant personnel to maintain effective communication
• Assist pupils with their needs and support staff by managing resource loans and conducting surveys to facilitate school activities
• Organize and maintain uniform cupboards in a neat and orderly manner to ensure easy access and inventory control
• Perform assigned administrative and clerical tasks efficiently to support daily school operations
• Assist with urgent duties during emergencies or school events to ensure safety and smooth coordination

Skills

Microsoft Office

Communication skills

Education

GCE O-Level or equivalent

Job description

Company Overview

Greensafe International Pte Ltd provides consulting, training, auditing, and outsourcing services focused on Workplace Safety & Health, Environmental, and Quality solutions for diverse industries and workplaces.

Job Summary

You will support school operations by managing enquiries, mails, and resources, assisting staff and pupils, maintaining uniforms, and performing administrative duties to ensure smooth daily functions.

Responsibilities

• Respond promptly and courteously to walk-in enquiries, telephone calls, and visitors to provide accurate information and assistance
• Manage incoming and outgoing mails, parcels, and goods to ensure timely and accurate distribution within the school
• Retrieve phone messages and relay them accurately to the relevant personnel to maintain effective communication
• Assist pupils with their needs and support staff by managing resource loans and conducting surveys to facilitate school activities
• Organize and maintain uniform cupboards in a neat and orderly manner to ensure easy access and inventory control
• Perform assigned administrative and clerical tasks efficiently to support daily school operations
• Assist with urgent duties during emergencies or school events to ensure safety and smooth coordination

Required competencies and certifications

• Minimum GCE O-Level or equivalent qualification
• At least 3 years of relevant experience in a similar role within schools
• Proficient in Microsoft Office applications to complete administrative tasks
• Strong communication and interpersonal skills to interact effectively with pupils, staff, and visitors

Preferred competencies and qualifications

• Positive and cooperative attitude to contribute effectively as a team player