Office Receptionist Admin (Secondary School)

CGP Personnel; Santo Niño 1st; On-site; PHP 1,263,000 - 1,373,000; Part time

Job summary

CGP Personnel is seeking a Front Desk/Administrative Assistant for a 3-month renewable contract at CHIJ Secondary (Toa Payoh). Responsibilities include visitor management, mail logistics, and general office support from 7am–4pm (Mon-Thu) and 7am–3:30pm (Fri). Salary range: $2300–$2500.

Serve as the first point of contact for visitors, manage calls and emails, and assist with scheduling and document processing. This role requires professionalism and organizational skills.

Qualifications

• Serve as the primary contact for all visitors, parents, vendors, and public inquiries.
• Maintain a clean, organized reception area at all times.
• Arrange light refreshments for school guests and official visitors when required.
• Manage incoming phone calls, address general inquiries, and route messages promptly to the appropriate personnel.
• Monitor the main school email inbox, directing inquiries to relevant departments for follow-up.
• Handle incoming and outgoing mail, parcels, and courier services with accurate logging in the mail register.
• Verify payment documents to ensure supporting files and authorized signatures are complete before processing.
• Assist in collecting forms, issuing items, and supporting general office operations as assigned.
• Perform any other administrative duties as assigned by the Admin Manager and School Leaders.

Responsibilities

• Serve as the primary contact for all visitors, parents, vendors, and public inquiries, with a welcoming and professional demeanor.
• Maintain a clean, organized reception area at all times.
• Arrange light refreshments for school guests and official visitors when required.
• Manage incoming phone calls, address general inquiries, and route messages promptly to the appropriate personnel.
• Monitor the main school email inbox, directing inquiries to relevant departments for follow-up.
• Handle incoming and outgoing mail, parcels, and courier services, ensuring accurate logging in the mail register.
• Verify payment documents to ensure supporting files and authorized signatures are complete before processing.
• Assist in collecting forms, issuing items, and supporting general office operations as assigned.
• Perform any other administrative duties as assigned by the Admin Manager and School Leaders.

Skills

Front desk

Visitor management

Phone handling

Mail logistics

Administrative support

Job description

This position will start off as 3 months renewable contract.

Location:

CHIJ Secondary (Toa Payoh)

Duties:

Front Desk & Visitor Management

• Serve as the primary point of contact for all visitors, parents, vendors, and public inquiries with a welcoming and professional demeanor.

• Maintain a clean, organized, and presentable reception area at all times.

• Arrange light refreshments for school guests and official visitors when required.

Communications & Mail Logistics

• Manage incoming phone calls, address general inquiries, and route messages promptly to the appropriate personnel.

• Monitor the main school email inbox, directing inquiries to relevant departments for follow-up.

• Handle incoming and outgoing mail, parcels, and courier services (including SingPost and MOE couriers), ensuring accurate logging in the mail register.

Administrative & Operational Support

• Perform routine administrative duties, including document scanning, filing, photocopying, and data entry or verification.

• Assist with scheduling appointments, room bookings, and maintaining staff pigeonholes and organizational displays.

• Verify payment documents to ensure supporting files and authorized signatures are complete before processing.

• Assist in collecting forms, issuing items, and supporting general office operations as assigned.

• Perform any other administrative duties as assigned by the Admin Manager and School Leaders.

Working Hour:

Monday to Thursday: 7am to 4pm, Friday: 7am to 3.30pm

Salary:

$2300-$2500

Thank you!