Sales Support – Bid Team Pricing Assistant

Gemaire Distributors; Western Visayas; On-site; PHP 400,000 - 600,000; Full time

Job summary

Gemaire Distributors in the Philippines seeks a Sales Support – Bid Team Pricing Assistant to support pricing, bids, and RFQs. The role requires advanced Excel skills, pricing analysis, and coordination of tender processes across Sales, Finance, Procurement, and Operations.

The candidate will manage pricing worksheets, ensure accuracy under deadlines, and contribute to pricing strategies using CRM/ERP tools when available.

Qualifications

• Diploma or Bachelor's Degree in Business, Finance, Accounting, Commerce, Economics, or a related discipline.
• A minimum 2–5 years of experience in Sales Support, Bid Coordination, Pricing Analysis, Tender Administration, or a similar commercial support role.
• Advanced Microsoft Excel skills, including complex formulas, PivotTables, VLOOKUP/XLOOKUP, reporting, and data validation.
• Experience preparing quotations, RFQs, tenders, bids, and pricing submissions.
• Strong numerical, analytical, and problem-solving capabilities.
• Excellent written and verbal communication skills with the ability to liaise effectively across departments.
• Experience using CRM, ERP, or sales support systems such as Salesforce, SAP, Oracle, Microsoft Dynamics, or similar platforms.
• Ability to manage multiple projects simultaneously while meeting strict deadlines.

Responsibilities

• Describe the job role and the day to day tasks involved.
• The successful candidate must have strong experience with Microsoft Excel and spreadsheets, including the ability to build, manage, and analyze pricing excel worksheets & RFQs with confidence.
• Collaborate with sales, finance, procurement, and operations teams to deliver accurate pricing submissions.

Skills

Advanced Excel & Pricing Analysis

Pricing submissions & RFQ management

Data analysis

Attention to detail

Deadline management

Education

Diploma or Bachelor’s Degree in Business/Finance/Accounting/Commerce/Economics

Tools

Salesforce

SAP

Oracle

Microsoft Dynamics

Job description

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Job Title/Position

Sales Support – Bid Team Pricing Assistant

Job Responsibilities

Describe the job role and the day to day tasks involved.

The successful candidate must have strong experience with Microsoft Excel and spreadsheets, including the ability to build, manage, and analyze pricing excel worksheets & RFQs with confidence. A high level of accuracy, strong attention to detail, and the ability to work efficiently under deadline pressure are essential.

Top 4 Core (Priority, non-negotiable) Requirements

1. Advanced Microsoft Excel & Pricing Analysis Skills

• Expert-level proficiency in Microsoft Excel and spreadsheet management.
• Ability to build, maintain, analyze, and validate complex pricing worksheets, quotes, and RFQs.
• Strong understanding of formulas, lookups, pivot tables, and data analysis.

2. Proven Bid, Quotation & RFQ Management Experience

• Hands-on experience supporting tender, bid, quotation, and RFQ processes.
• Ability to prepare accurate pricing submissions and coordinate bid documentation.
• Understanding of pricing methodology, costing, and commercial requirements.

3. Exceptional Accuracy & Attention to Detail

• Demonstrated ability to work with large volumes of pricing and customer data while maintaining high accuracy.
• Strong quality control mindset with the ability to identify discrepancies and errors before submission.

4. Strong Communication & Deadline Management

• Excellent verbal and written communication skills.
• Ability to collaborate with sales, finance, procurement, and operations teams.
• Proven capability to manage multiple priorities and deliver accurate work under tight deadlines.

Qualifications

Describe the qualifications the staff must have in terms of skills and capabilities

Diploma or Bachelor's Degree in Business, Finance, Accounting, Commerce, Economics, or a related discipline.

Minimum 2-5 years of experience in Sales Support, Bid Coordination, Pricing Analysis, Tender Administration, or a similar commercial support role.

Advanced Microsoft Excel skills, including complex formulas, PivotTables, VLOOKUP/XLOOKUP, reporting, and data validation.

Experience preparing quotations, RFQs, tenders, bids, and pricing submissions.

Strong numerical, analytical, and problem-solving capabilities.

Excellent written and verbal communication skills with the ability to liaise effectively across departments.

Experience using CRM, ERP, or sales support systems such as Salesforce, SAP, Oracle, Microsoft Dynamics, or similar platforms.

Ability to manage multiple projects simultaneously while meeting strict deadlines.

Competencies/Personal Traits

Attention to Detail

Maintains a high level of accuracy in pricing calculations, quotations, and bid documentation.

Analytical Thinking

Able to interpret pricing data, identify trends, and provide commercially sound recommendations.

Resilience & Composure Under Pressure

Works effectively in fast-paced environments and remains focused when managing urgent deadlines or changing priorities.

Organization & Time Management

Prioritizes workload effectively, maintains accurate records, and ensures timely completion of deliverables.

Communication & Relationship Building

Builds strong working relationships with internal stakeholders and communicates clearly and professionally.

Accountability

Takes ownership of assigned tasks and consistently delivers high-quality work.

Problem-Solving

Identifies issues proactively and develops practical solutions with minimal supervision.

Adaptability

Responds positively to changing business requirements, customer needs, and workload demands.