Sales Admin Assistant

Private Advertiser; Pasig; On-site; PHP 223,000 - 402,000; Full time

Benefits offered by this job

Career development opportunities

Collaborative team environment

Dynamic technology company exposure

Job summary

Private Advertiser in Metro Manila is seeking a highly organized Sales Admin Assistant to support our Sales and Admin Team. You will handle quotations, proposals, purchase orders, and customer records, ensuring accuracy and timely delivery.

The role requires strong Excel/Sheets and PowerPoint skills, the ability to multitask, and effective cross-functional collaboration across Finance, Operations, and Logistics. CRM experience is a plus for this position.

Qualifications

• Bachelor's degree in Business Administration, Marketing, Management, or related field.
• At least 1 year of experience in Sales Administration or Sales Coordination.
• Experience supporting B2B or technology/IT sales is a plus.
• Proficient in Microsoft Office and Google Workspace (Excel/Sheets, PowerPoint/Slides).
• Strong organizational, communication, and coordination skills.

Responsibilities

• Provide administrative support to Admin and Sales Team.
• Prepare quotations, proposals, sales presentations, and client documents.
• Assist in processing purchase orders and sales orders.
• Maintain accurate sales records, client information, and databases.
• Monitor status of quotations, proposals, and ongoing transactions.
• Ensure sales documents are filed and accessible.
• Coordinate with Finance, Operations, Technical, and Logistics on client requirements.
• Assist Sales Team in responding to inquiries and follow-ups.
• Coordinate client meetings and internal sales activities.
• Support onboarding and project implementation document preparation.

Skills

Organizational skills

Communication skills

Coordination

Multitasking

Education

Bachelor's Degree in Business Administration/Marketing/Management

Tools

Microsoft Office

Google Workspace

Excel/Google Sheets

PowerPoint/Slides

Job description

Job Description

We are looking for a highly organized, detail-oriented, and proactive Sales Admin Assistant to support our Sales and Admin Team in managing administrative tasks, sales documentation, customer records, and internal coordination.

The ideal candidate will play a key role in ensuring smooth sales operations by assisting with quotations, proposals, purchase orders, reports, customer coordination, and other administrative requirements.

Key Responsibilities

Sales Administration & Documentation

• Provide administrative support to the Admin and Sales Team.
• Prepare and organize quotations, proposals, sales presentations, and other client-related documents.
• Assist in processing purchase orders, sales orders, and other sales documentation.
• Maintain accurate and updated sales records, client information, and databases.
• Monitor and track the status of quotations, proposals, purchase orders, and ongoing transactions.
• Ensure all sales documents are properly filed and easily accessible.

Coordination & Customer Support

• Coordinate with internal departments such as Finance, Operations, Technical, and Logistics Teams regarding client requirements and transactions.
• Assist the Sales Team in responding to customer inquiries and follow-ups.
• Coordinate meetings, client appointments, and internal sales activities.
• Support the preparation of documents required for client onboarding and project implementation.

Qualifications

• Bachelor's Degree in Business Administration, Marketing, Management, or any related field.
• At least 1 year of experience in Sales Administration, Sales Coordination, Administrative Support, or a similar role is preferred.
• Experience supporting a B2B or technology/IT sales team is an advantage.
• Proficient in Microsoft Office and Google Workspace, particularly Excel/Google Sheets and PowerPoint/Google Slides.
• Excellent organizational, communication, and coordination skills.
• Strong attention to detail and ability to manage multiple tasks and deadlines.
• Ability to work independently while collaborating effectively with different teams.
• Experience with CRM systems is an advantage.

What We Offer

• Opportunity to work in a dynamic and growing technology company.
• Exposure to enterprise IT, managed services, and technology solutions.
• Collaborative and professional working environment.
• Opportunities for learning and career development.