Sales Support Associate

Trends & Technologies, Inc.; Makati; On-site; PHP 223,200 - 312,480; Full time

Job summary

Trends & Technologies, Inc. in Metro Manila seeks an Office Administrator to support daily sales activities and office operations. You will prepare sales orders, purchase requisitions, expense reports, and training vouchers, while coordinating with logistics, suppliers and clients to ensure timely delivery of goods and services.

Strong MS Office skills and customer focus are essential. The role requires a 4-year degree, at least 2 years in office administration, and the ability to work well in a

Qualifications

• Graduate of any 4-year course.
• At least 2 years experience in office administration.
• Proven customer focus and strong communication and interpersonal skills to effectively support internal customers and stakeholders.

Responsibilities

• Create simple Sales Order Forms for SO Creation.
• Create Purchase Requisitions.
• Update/Monitor Sales Report, Sales Order status and other important documents.
• Prepare and monitor Expense Report.
• Prepare documentation for the delivery of goods and coordination with logistics, suppliers and clients.
• Send training confirmations/calendar invites and event reminders to clients.
• Consolidate and prepare bidding and accreditation documents.
• Maintain logs of miscellaneous information related to the sale of company products and solutions.
• Assist with phone orders or inquiries in the absence of Account Managers.
• Support sales team with reimbursement, liquidation and advances.
• Ensure creation of Master Data for New Accounts.
• Create and monitor Training & Exam Vouchers.
• Update Ivanti report from Ivanti system requests.
• Coordinate with other teams as needed.
• Other duties as assigned.
• Take minutes of meetings during group sessions.
• Coordinate shipping schedules and delivery of merchandise and services.
• Handle sales function for individual accounts.

Skills

Customer focus

Interpersonal skills

Communication

Time management

Teamwork

Detail oriented

Multitasking

Independent work

Education

4-year degree

Tools

MS Excel

MS Word

PowerPoint

Outlook

Ivanti

Job description

Responsible for preparation of sales requirements and support for daily sales activities.

II. DUTIES AND RESPONSIBILITIES

PRIMARY RESPONSIBILITIES:

• Create simple Sales Order Forms for SO Creation


• Create Purchase Requisitions


• Update/Monitor Sales Report, Sales Order status and other important documents


• Prepare and monitor Expense Report


• Prepare documentation for the delivery of goods and coordination with logistics, suppliers and clients


• Send out training confirmation/calendar invite & event reminder to clients


• Consolidate and prepare bidding and accreditation documents


• Keep logs of other miscellaneous information related to the sale of company products and solutions


• Attend to phone orders or inquiries by clients and customers in the absence of Account managers


• Assist the sales team in processing of reimbursement, liquidation and advances


• Ensure Creation of Master Data for New Accounts


• Create and Monitor Training & Exam Vouchers


• Update Ivanti report from Ivanti system request


• Coordinate with other teams as needed


• Other duties as assigned

ADDITIONAL RESPONSIBILITIES:

• Take minutes of meeting during group meetings


• Coordinate shipping schedules and delivery of merchandise and services


• Handle sales function for individual accounts

III. QUALIFICATIONS

• Graduate of any 4-year course.


• At least 2 years experience in office administration.


• Proven customer focus, interpersonal and communications skills to ensure consistent messages are communicated to internal customers / stakeholders, able to work well in a team environment and adhere to the highest ethical standards.

C. Competency

• Proficiency in MS Productivity such as Excel, Word, PowerPoint and Outlook


• Ability to create and analyze reports using Microsoft Excel


• Demonstrate high level of organizational and time management skills.


• Ability to work independently and as part of a team – especially in complex and ambiguous work environments


• Detail and Results Oriented with a strong sense of customer service


• Good interpersonal skills


• Ability to multitask and manage several responsibilities simultaneously