Sales Personal Assistant

Remote Employee BPO Phil Inc; San Fernando; On-site; PHP 420,000 - 540,000; Full time

Benefits offered by this job

HMO

2 Free Dependents

Rice Allowance

Night Differential

Government Mandated Benefits

Job summary

Remote Employee BPO Phil Inc is seeking a Sales Personal Assistant to provide executive and sales team support. You will manage the Head of Sales’ calendar, coordinate client meetings, assist with lead generation, and maintain CRM records.

The role requires excellent organizational skills, attention to detail, and the ability to handle confidential information with discretion. 5-day work week, work-from-office setup in the Philippines.

Qualifications

• Bachelor's degree preferred.
• 1–2 years in sales admin or EA role.
• BPO experience is a plus.
• Strong written and verbal English.
• Experience managing executive calendars across time zones.
• Familiarity with CRM and sales prospecting tools.

Responsibilities

• Provide admin support to Head of Sales and sales team.
• Manage Head of Sales' calendar and LinkedIn presence.
• Coordinate client meetings across time zones.
• Support lead generation and CRM data entry.
• Prepare sales materials and follow-up on opportunities.
• Maintain organized records and reports.

Skills

English fluency

Organizational skills

Time management

Proactive

Independent work

Education

Bachelor's degree

Tools

HubSpot

Salesforce

LinkedIn Navigator

ZoomInfo

Job description

Remote Employee BPO has an outstanding opportunity for you!

Role: Sales Personal Assistant

Compensation: Competitive Basic Salary

Benefits: HMO plus 2 Free Dependents, P1,500 Rice Allowance, Night Differential (If applicable), Government Mandated Benefits

Work Schedule & Setup: 5-Day work week,7:00 am - 4:00 pm Philippine time

Work Setup: Work-from-Office

Job Summary:

The Sales Personal Assistant (Sales PA) provides administrative, executive, and business development support to the Head of Sales and the wider Sales team. The role is responsible for managing the Head of Sales' calendar and LinkedIn presence, coordinating client meetings, supporting lead generation and prospect research, maintaining sales records, and ensuring that sales activities and business development initiatives are properly organized and executed. The ideal candidate is highly organized, proactive, detail-oriented, and capable of managing multiple responsibilities while maintaining professionalism and confidentiality when handling executive and client communications.

Duties and Responsibilities:

A. Executive Support to the Head of Sales

• Manage and maintain the Head of Sales' calendar, including appointments, internalmeetings, client calls, and business development engagements.
• Coordinate meeting schedules across different time zones, ensuring proper schedulingand avoiding conflicts.
• Proactively manage calendar priorities, send meeting invitations, and provide remindersfor upcoming engagements.
• Coordinate meeting logistics, including agendas, preparation materials, and follow-uprequirements.
• Handle email correspondence and assist in drafting professional communications whenrequired.
• Monitor outstanding commitments and follow up on action items to ensure timelycompletion.
• Handle confidential executive information and communications with discretion.

B. LinkedIn Account and Professional Networking Management

• Manage and maintain the Head of Sales' LinkedIn account and professional onlinepresence.
• Assist in developing and publishing LinkedIn posts, updates, and professional content tostrengthen the Head of Sales' industry presence.
• Manage connection requests and support professional networking activities.
• Monitor LinkedIn messages, connection requests, and relevant business inquiries,ensuring timely responses or proper endorsement.
• Research and identify relevant industry contacts, decision-makers, and potentialbusiness connections.
• Support LinkedIn prospecting and outreach initiatives in coordination with the Head ofSales.
• Maintain records of networking activities and potential business opportunitiesgenerated through LinkedIn.
• Ensure all LinkedIn activities and communications align with the company's brand,positioning, and business development objectives.

C. Sales and Business Development Support

• Provide day-to-day administrative and operational support to the Sales and BusinessDevelopment team.
• Assist in identifying and researching potential clients, prospects, and businessopportunities.
• Support outbound prospecting activities through LinkedIn, email, and other businessdevelopment platforms.
• Prepare and organize sales presentations, proposals, quotations, and other client-facingmaterials.
• Assist in tracking sales opportunities, prospects, and follow-up activities.
• Ensure timely follow-ups with potential clients and maintain consistent communication.
• Coordinate with the Sales team to ensure that business development activities areproperly tracked and monitored.

D. Lead Generation and CRM Management

• Maintain and regularly update the company's lead database and sales pipeline.
• Ensure all prospect information, communication history, and sales activities are properlydocumented.
• Monitor the status of leads and coordinate follow-ups with the appropriate Salesrepresentatives.
• Generate lead lists and conduct preliminary research on prospective companies anddecision-makers.
• Assist in managing CRM records and ensuring data accuracy and completeness.
• Identify potential gaps in the lead follow-up process and proactively coordinate with theSales team.

E. Sales Reporting and Documentation

• Prepare daily, weekly, and monthly sales activity reports.
• Track key sales performance indicators, including leads generated, meetings booked,proposals submitted, and conversion rates.
• Maintain organized records of sales documents, proposals, contracts, and clientcorrespondence.
• Assist in preparing presentations and reports for management reviews.
• Ensure timely submission and accuracy of sales-related documentation.

F. General Administrative and Coordination Support

• Coordinate with internal departments to facilitate client requirements and sales-relatedrequests.
• Assist in organizing business development activities, client meetings, and events.
• Maintain an organized filing system for sales documents and correspondence.
• Perform other related duties and special projects as assigned by the Head of Sales

Job Qualifications:

• Bachelor's degree in Business Administration, Marketing, Communications, or a relatedfield is preferred.\
• At least 1–2 years of experience in sales administration, executive assistance, businessdevelopment support, or a similar role.
• Experience in the BPO industry is an advantage.
• Excellent written and verbal English communication skills.
• Experience managing executive calendars and coordinating meetings across differenttime zones.
• Familiarity with LinkedIn account management, professional networking, and businesscontent creation.
• Proficient in Microsoft Office and Google Workspace.
• Familiarity with CRM platforms and sales prospecting tools such as HubSpot, Salesforce,
• LinkedIn Sales Navigator, ZoomInfo, or Apollo is an advantage.
• Ability to conduct online research and identify potential business prospects.
• Strong organizational, administrative, and time-management skills.
• High attention to detail and ability to manage multiple priorities.
• Proactive, resourceful, and capable of working independently with minimal supervision.
• Demonstrates professionalism and discretion when handling confidential business,executive, and client information.