Executive Sales Assistant

Multiplymii; Philippines; Remote; PHP 600,000 - 900,000; Full time

Job summary

Multiplymii is seeking an Executive Sales Assistant to act as the operational engine behind the sales team, ruthlessly protecting executive time and coordinating the sales cycle. You will manage CRM, orchestrate cross-functional deals, draft proposals, and ensure seamless handoffs to Customer Success.

You will support the Account Executives across a remote, Monday–Friday schedule with overlapping hours to align with sales cycles.

Qualifications

• 3–5 years of experience in fast-paced sales support, deal desk, or complex project coordination roles.
• Experience in a B2B SaaS, tech, or hardware/software company with long sales cycles is required.
• Expert-level proficiency with a CRM (HubSpot preferred).
• Proven ability to draft complex proposals, SOWs, or technical quotes.
• Outstanding project management to own post‑sales lifecycle and coordinate cross‑functional teams.
• Excellent English communication skills for enterprise clients and colleagues.

Responsibilities

• Coordinate and manage all open deals in the pipeline with Legal, Finance, and Logistics to drive approvals and contracts forward.
• Intercept internal queries so Account Executives stay focused on client-facing work.
• Draft proposals and RFQs based on AE guidance and perform initial solution design.
• Oversee the Closed Won handover to Customer Success and ensure documentation is complete.
• Maintain accurate deal information: stages, close dates, and PO numbers.

Skills

Sales support

Deal desk

Sales operations

Project coordination

CRM proficiency

Proposal drafting

Tools

HubSpot

Job description

Executive Sales Assistant

Company : Multiplymii Job Type : Full Time Remote / Work from Home

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Position Type: Full Time

Location: Philippines (Remote)

Schedule: Monday to Friday, flexible working hours required overlap with AEs

About the Company

Our client is a mission-driven leader in the healthy building industry, dedicated to the science of human health and the transformation of the built environment. Driven by a belief that every building should actively promote well-being, they challenge the status quo by providing the tools necessary to move beyond basic air quality monitoring and create spaces where people truly thrive. Known for their refusal to accept "good enough" standards, they are dedicated to providing a complete, integrated solution that combines advanced hardware, innovative software, and expert guidance. By uniting environmental monitoring with sophisticated data analytics, they empower building engineers and workplace leaders to elevate the human experience, foster healthy workplaces, and boost building performance all at once.

About the Role

As an Executive Sales Assistant, you will be the operational engine and project manager behind our sales team. Your mission is to "ruthlessly protect the time" of the Account Executives, anticipating needs and managing the complexities of the sales cycle—from CRM management to cross-functional wrangling—to ensure the sales team remains 100% focused on client-facing strategy and closing. This role plays a key part in maintaining the company’s reputation for execution and efficiency, ensuring that no high-value deal stalls and every complex process is driven seamlessly over the finish line.

Responsibilities

• Cross-Functional Deal Orchestration

• Act as the primary project manager for all open deals in the pipeline. Coordinate directly with Legal, Finance, and Logistics to secure approvals and push contracts forward.

• Intercept internal questions from other departments (Customer Success, Logistics) so the AEs aren't distracted by non-sales pings.

• Draft initial drafts for proposals, and RFQs based on AE guidance. Perform initial solution design and device mapping.

• Manage the "Closed Won" process effortlessly. Ensure all documentation and client context is perfectly packaged and handed over to the Customer Success team.

• CRM & Pipeline Integrity

• Maintain 100% accurate and up-to-date deal information. You ensure deal stages, close dates, and PO numbers reflect reality.

• Log discovery notes, map out stakeholders, and document key follow-ups within 24 hours of an AE's meeting.

• Administrative Leverage & Process Optimization

• Manage all client-facing logistics for scheduling, document routing, and tracking.

• Proactively identify bottlenecks in the sales execution process and work with the Head of Enablement to build and maintain a library of reusable sales assets (proposal templates, FAQ docs, process matrices) to help the team move faster.

Competencies and Qualifications

Must-Have

• A minimum of 3-5 years in a fast-paced sales support, deal desk, sales operations, or complex project coordination role.

• Demonstrated experience within a B2B SaaS, tech, or complex hardware/software company with long sales cycles is mandatory.

• Expert-level proficiency in a CRM (HubSpot is preferred).

• Provable experience drafting complex proposals, SOWs, or technical quotes.

• Exceptional project management skills: You have a demonstrated ability to own the post-sales lifecycle. You know how to coordinate on-site logistics, manage handoffs, and align technical support teams to keep complex deployments perfectly on track.

• Excellent English communication skills: You must be able to confidently manage peer relationships across departments and communicate professionally with enterprise clients.