Sales Admin Executive

GUUD GROUP; Santo Niño 1st; On-site; PHP 335,000 - 670,000; Full time

Job summary

GUUD Group, a Singapore-based global trade technology company, is seeking a Sales Admin Executive to support Finance and Sales Operations with accurate order processing, invoicing, and payment tracking, including month-end closing in SAP.

The role demands excellent organization, attention to detail, and the ability to coordinate across operations, sales, and finance to ensure timely fulfillment, compliant records, and smooth customer service.

Qualifications

• Excellent organizational skills with the ability to prioritize tasks and meet deadlines.
• Strong problem-solving abilities and attention to detail.
• Proficiency in Microsoft Office applications (Excel, Word, PowerPoint).
• Experience in sales administration or order-to-cash processes is a plus.

Responsibilities

• Validate and reconcile sales orders and pricing; coordinate with operations, finance, and sales for timely fulfillment and posting.
• Serve as primary contact for invoice-related inquiries; collaborate with internal teams to resolve issues promptly.
• Prepare invoices, statements of account, track payments, and follow up on outstanding balances.
• Month-End Closing: ensure accurate recording of payments and invoices in SAP.
• Maintain relationships through clear communication and exceptional service.
• CRM Maintenance: update customer profiles and sales activity records.
• Sales Reporting: generate forecasts, KPI reports, and revenue analysis for management.
• Document Management: organize contracts and customer records.
• Process Compliance: ensure adherence to audit and procedural standards.
• Commission Calculation: prepare and compute sales commission reports.
• Generate reports for internal monitoring and QA purposes.

Skills

Organizational skills

Attention to detail

Problem solving

MS Office

Multi-tasking

Communication

Tools

SAP

MS Office

CRM

Job description

About Us

GUUD is a Singapore-based global trade technology company that develops digital solutions to simplify and streamline international trade processes. GUUD is a leading Infocomm Technology (ICT) solution and service provider in Asia, specialising in trade and logistics-related solutions to governments and enterprises worldwide, and manage trade more efficiently. Headquartered in Singapore, it has a significant international presence and is a subsidiary of the Japanese-listed EXEO Group, Inc.. The company's mission is to "Trade for Good" by making trade more accessible, efficient, and sustainable.

The Role

The Sales Admin Executive plays a key role in supporting Finance (partial Accounts Receivable functions) and Sales Operations (Sales Order & Billing Processing) by ensuring the accurate, efficient, and timely processing of sales and financial transactions. This position helps improve operational effectiveness, supports customer satisfaction, and facilitates seamless coordination among the Operations, Sales, and Finance teams while ensuring compliance with internal policies and regulatory requirements. The ideal candidate possesses excellent organizational skills, attention to detail, strong problem-solving abilities, proficiency in Microsoft Office applications, and the ability to manage multiple priorities in a fast-paced environment. Additional administrative and ad hoc duties may be assigned from time to time.

Key Accountabilities

Sales Support

• Validate and reconcile sales orders and pricing; coordinate with operations, finance, and sales for timely fulfillment and posting.
• Serve as primary contact for invoice-related inquiries; collaborate with internal teams to resolve issues promptly.
• Prepare invoices, statements of account, track payments, and follow up on outstanding balances.
• Month-End Closing: Ensure accurate and timely recording of payments and invoices in SAP.
• Maintain strong relationships through clear communication and exceptional service.

Data Management & Reporting

• CRM Maintenance: Update customer profiles and sales activity records.
• Sales Reporting: Generate forecasts, KPI reports, and revenue analysis for management.
• Document Management: Organize contracts, agreements, and customer records.
• Process Compliance: Ensure adherence to audit and procedural standards.
• Commission Calculation: Prepare and compute sales commission reports.
• Generate reports for internal monitoring and QA purposes.

Administrative & Coordination

• Internal Collaboration: Act as liaison between sales and other departments (finance, marketing, logistics) to ensure smooth operations.
• Team Support: Assist sales and finance teams with reporting.

Ad Hoc, If any.

Skills & Experiences

Excellent organizational skills with the ability to prioritize tasks and meet deadlines.