Sales Admin

Heatwave Industrial Sales; Caloocan; On-site; PHP 167,000 - 279,000; Full time

Job summary

Heatwave Industrial Sales is seeking a diligent Sales Admin to support the Sales Leaders and ensure smooth daily operations in Metro Manila. You will handle order processing, documentation, filing, and coordination with customers, riders, production, and other departments.

The role emphasizes strong organizational skills, accurate record-keeping, and effective communication in a fast-paced environment, supporting quotations, invoices, and delivery documents as needed.

Qualifications

• Senior High School graduate; college degree is an advantage.
• Previous experience in sales administration, clerical work, or order processing is preferred.
• Strong organizational and time-management skills.
• Detail-oriented with the ability to maintain accurate records.
• Good communication and coordination skills.
• Basic knowledge of Microsoft Office or Google Workspace.
• Able to multitask and work efficiently in a fast-paced environment.
• Willing to perform various administrative and sales support tasks as needed.

Responsibilities

• Provide administrative and clerical support to the Sales Leaders.
• Assist in processing and monitoring customer orders and sales transactions.
• Coordinate product preparation, packing, and dispatch of orders.
• Assist with delivery scheduling and logistics coordination.
• Prepare, organize, and maintain sales documents, records, and files.

Skills

Organizational skills

Time management

Detail oriented

Communication

Coordination

Multitasking

Education

Senior High School diploma

College degree (advantage)

Tools

Microsoft Office

Google Workspace

Job description

Job Description

The Sales Admin provides administrative and clerical support to the Sales Leaders to ensure smooth and efficient daily sales operations. The role involves assisting with sales-related documentation, order processing, dispatching, packing coordination, scheduling, logistics, filing, record keeping, and other administrative tasks required by the Sales Team.

Key Responsibilities

• Provide overall administrative and clerical support to the Sales Leaders.
• Assist in processing and monitoring customer orders and sales transactions.
• Coordinate product preparation, packing, and dispatch of orders.
• Assist with delivery scheduling and logistics coordination.
• Prepare, organize, and maintain sales documents, records, and files.
• Update and monitor sales-related reports, trackers, and records.
• Coordinate with customers, riders/drivers, production, and other departments regarding sales-related requirements.
• Assist Sales Leaders in monitoring pending orders, deliveries, and other sales activities.
• Handle filing and proper documentation of sales-related records.
• Support the Sales Team in preparing quotations, invoices, delivery documents, and other necessary paperwork.
• Perform other sales administrative and clerical tasks as assigned by the Sales Leaders.

Qualifications

• At least Senior High School graduate; college graduate is an advantage.
• Previous experience in sales administration, clerical work, order processing, or a related role is preferred.
• Good organizational and time-management skills.
• Detail-oriented and able to maintain accurate records.
• Good communication and coordination skills.
• Basic knowledge of Microsoft Office or Google Workspace.
• Able to multitask and work efficiently in a fast-paced environment.
• Willing to perform various administrative and sales support tasks as needed.