Sales Admin Assistant

A.R.M. Resources, Inc.; Makati; On-site; PHP 334,800 - 502,200; Full time

Job summary

A client-focused services company in Makati is seeking a Sales Administration Support Specialist to provide essential sales support and manage documents related to online consignment business. The ideal candidate will have a Bachelor's degree in Business Administration and at least 2 years of experience in sales administration or customer service. Candidates should be skilled in MS Office, especially Excel, and demonstrate attention to detail. This role includes invoice management and coordinating with logistics and supply chain teams.

Qualifications

• Minimum 2 years experience in sales administration or customer service.
• Skilled with intermediate to advanced MS Excel capabilities.
• Attention to detail and accuracy essential.

Responsibilities

• Provide essential support to sales including monitoring and reconciling sales orders.
• Create sales invoices and maintain proper filing of documents.
• Review and check invoices/documents for payment processing.

Skills

Attention to detail

Intermediate to advanced Excel skills

Sales administration support

Education

Bachelor's degree in Business Administration

Tools

JDE system

MS Office

Job description

Responsibilities

• Provide essential support to sales including monitoring, reconciling sales orders and other administrative tasks to ensure smooth operations
• Provide sales forecast to logistics partner and supply chain team for consignment warehouse
• Perform stock transfer from warehouse to E-commerce enabler location, and inventory reconciliation
• Create sales invoices, SOC and credit notes using JDE system for online consignment business. Maintain and ensure proper filing of documents as per audit requirements
• Reconciliation of sales reports, refunds, fees from multiple ecommerce platforms and collection from customers
• Review and check invoices/documents. Submit into accounting system for payment processing
• Support sales manager for any sales development or ad-hoc tasks
• A mid-level to advanced in excel skill (vlook up, sum if and pivot, xlookup)

Qualifications

• Bachelor's degree in Business Administration or related field
• Minimum 2 years experience in ales administration, customer service, or sales support roles
• Skilled with MS Office with intermediate to advance MS Excel capabilities
• Attention to detail and accuracy