Sales Admin Assistant

Document Processing Services; Philippines; On-site; PHP 279,000 - 391,000; Full time

Job summary

Document Processing Services AK in Makati City, Metro Manila, is hiring a Sales Admin Assistant to support our sales operations and streamline administrative processes that boost the team’s performance.

You will handle sales agreements, invoices, client records, and reporting, while coordinating with clients, sales representatives, and government offices to ensure accurate documentation and timely execution.

Qualifications

• Proven experience in a sales administration or client administration role.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency with CRM systems and MS Office.
• Ability to multitask and manage multiple clients.
• Knowledge of document processing workflows preferred.

Responsibilities

• Process and manage sales agreements and invoices accurately.
• Maintain and update client databases.
• Prepare sales reports and documentation.
• Coordinate between clients, sales reps, and government offices.
• Support sales-related queries.
• Assist with email, data entry, and clerical tasks.
• Support follow-up activities and meet deadlines.
• Liaise with processing departments for timely delivery and client satisfaction.

Skills

Organizational skills

Time management

Communication skills

Multitasking

Independent work

Team collaboration

Data accuracy

Attention to detail

Tools

Microsoft Office

CRM systems

Job description

We are seeking a Sales Admin Assistant to join the team at Document Processing Services AK. This is a full-time position based in Makati City, Metro Manila. As a Sales Admin Assistant, you will play an important role in supporting our sales operations and ensuring seamless administrative processes that directly contribute to the success of our sales team. Your work will be instrumental in maintaining efficient communication between clients and our sales department, managing essential documentation, and facilitating the smooth execution of sales initiatives.

What you'll be doing

• Processing and managing sales agreements and invoices with accuracy and efficiency
• Maintaining and updating client databases and client records to ensure data integrity
• Preparing sales reports and documentation
• Coordinating communication between clients, sales representatives, and government offices
• Providing support with sales-related queries
• Assisting with administrative tasks such as email correspondence, data entry, and general clerical duties
• Supporting the sales team with follow-up activities and ensuring deadlines are met
• Liaising with document processing departments to ensure timely delivery and client satisfaction

What we're looking for

• Proven experience in a sales administration or client administration role
• Strong organizational and time management skills with the ability to multitask effectively
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook)
• Demonstrated ability to maintain accurate records and attention to detail
• Experience with customer relationship management (CRM) systems or similar administrative software
• Ability to work independently and as part of a collaborative team
• Knowledge of document processing workflows and procedures is preferred