Sales Admin

VTSA INTERNATIONAL INC.; Pasig; On-site; PHP 335,000 - 502,000; Full time

Job summary

VTSA International Inc. in Pasig City seeks a highly organised Sales Admin to support our sales team in a full-time capacity. You will ensure smooth operations and accurate record-keeping to help the team build client relationships and close deals.

You will manage quotations, orders, invoices, calendars, and communications, coordinating with sales, operations, and finance. Strong English, time management, and MS Office skills are essential.

Qualifications

• Proven experience in sales administration or similar administrative support roles.
• Excellent written and verbal English communication skills.
• Strong organisational and time-management abilities.
• Familiarity with CRM systems is advantageous.

Responsibilities

• Manage and maintain accurate sales records and client databases.
• Prepare and process sales quotations, orders, and invoices.
• Coordinate meetings, calendars and client appointments.
• Handle correspondence including emails and calls.
• Assist in preparing sales reports and marketing materials.
• Process customer payments and follow up on invoices.

Skills

Organization skills

Time management

Communication skills

Phone etiquette

Education

Diploma in administration

Business studies certification

Tools

MS Office Suite (Word, Excel, PowerPoint, Outlook)

Sales management software

Job description

About the role

VTSA International Inc. is seeking a highly organised and detail-oriented Sales Admin to join our dynamic team in Pasig City, Metro Manila. This is a full-time position that plays a crucial role in supporting our sales operations and ensuring smooth business processes. As Sales Admin, you will be the backbone of our sales department, managing administrative tasks that directly impact our sales effectiveness and client satisfaction. This role is essential to our company's success, providing administrative support that enables our sales team to focus on building strong client relationships and closing deals.

Key responsibilities

• Manage and maintain accurate sales records, client databases and customer information systems
• Prepare and process sales quotations, orders, invoices and related documentation
• Coordinate with sales team members to schedule meetings, manage calendars and arrange appointments with clients
• Handle incoming and outgoing correspondence, including emails, telephone enquiries and client communications
• Assist in the preparation of sales reports, presentations and marketing materials
• Process customer payments and follow up on outstanding invoices and accounts receivable
• Maintain organised filing systems, both physical and digital, ensuring easy retrieval of important documents
• Liaise between sales, operations and finance departments to ensure smooth workflow and timely resolution of issues
• Support the sales team with administrative tasks including data entry, scheduling and document preparation
• Monitor and track sales metrics, performance indicators and pipeline progress

What we're looking for

• Proven experience in sales administration, client administration or similar administrative support roles
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and sales management software
• Strong organisational and time management skills with the ability to prioritise multiple tasks effectively
• Government transaction - Philgeps and proposal.
• Excellent written and verbal communication skills in English
• Attention to detail and accuracy in data entry and record-keeping
• Professional telephone manner and strong customer service orientation
• Ability to work independently and as part of a team in a fast-paced environment
• Knowledge of customer relationship management (CRM) systems is advantageous
• Diploma or certification in administration, business studies or related field preferred
• Flexibility and willingness to support various sales-related initiatives and special projects

About us

VTSA International Inc. is a forward-thinking organisation committed to delivering exceptional service and solutions to our clients. We pride ourselves on building a collaborative workplace where every team member contributes to our collective success. Our company values professionalism, integrity and continuous improvement, and we are dedicated to creating an environment where our employees can thrive and develop their careers. We believe that investing in our people is key to achieving our business objectives and maintaining our reputation as a trusted partner in our industry.

What we offer

We offer a competitive compensation package and a supportive work environment where your contributions are valued and recognised. As a full-time employee, you will have access to career development opportunities and the chance to expand your skills within a growing organisation. We encourage a collaborative culture that fosters professional growth and open communication. VTSA International Inc. is committed to maintaining a positive workplace where work-life balance is respected and employees are supported in their personal and professional development.