Admin Asst

FDC Utilities; Makati; On-site; PHP 223,200 - 334,800; Full time

Job summary

A leading utilities company in Metro Manila is seeking an Administrative Assistant to provide comprehensive support to the office. Key responsibilities include managing travel arrangements, scheduling meetings, and ensuring efficient office operations. The ideal candidate should have a Bachelor's degree in a related field and at least one year of administrative experience. Strong organizational skills and proficiency in MS Office are essential. Interested candidates should submit their applications via email.

Qualifications

• At least 1 year of experience in administrative work, travel coordination, or ticketing.
• Strong organizational and time-management skills.

Responsibilities

• Maintain and organize documents, records, and office files.
• Handle phone calls, emails, and correspondence professionally.
• Assist in scheduling meetings, appointments, and office events.
• Support daily office operations to ensure a smooth and efficient workflow.
• Arrange domestic and international travel for employees or clients.
• Book flights, hotels, transportation, and related travel requirements.

Skills

Strong organizational skills

Excellent communication skills

Proficient in MS Office (Word, Excel, PowerPoint)

Education

Bachelor's degree in Business Administration, Tourism, or related field

Job description

Overview

The Administrative Assistant provides comprehensive administrative support to the office while managing travel arrangements, ticketing, hotel bookings, and logistics for employees or clients. This role requires strong organizational skills, attention to detail, and the ability to coordinate schedules, bookings, and office operations efficiently.

Qualifications

• Bachelors degree in Business Administration, Tourism, or related field (preferred).
• At least 1 year of experience in administrative work, travel coordination, or ticketing.
• Strong organizational and time-management skills.
• Excellent communication skills, both written and verbal.
• Proficient in MS Office (Word, Excel, PowerPoint).

Duties and Responsibilities

Administrative Support

• Maintain and organize documents, records, and office files.
• Handle phone calls, emails, and correspondence professionally.
• Assist in scheduling meetings, appointments, and office events.
• Support daily office operations to ensure a smooth and efficient workflow.

Travel & Ticketing Coordination

• Arrange domestic and international travel for employees or clients.
• Book flights, hotels, transportation, and related travel requirements.
• Prepare travel itineraries and ensure timely delivery of tickets and confirmations.
• Coordinate visa requirements, travel insurance, and travel documents.
• Manage changes, cancellations, and rebooking when necessary.
• Source best travel rates while following company travel policies.

Type of Transactions

• Problem-solving and flexibility
• Multitasking and prioritization
• Professionalism and reliability

Interested applicants may submit their Letter of Intent and updated resumé to [e-mail] or [e-mail].