Retail and Support Executive

TPC Energy Corporation; Taguig; Hybrid; PHP 300,000 - 520,000; Full time

Job summary

TPC Energy Corporation is seeking a Retail Support Executive to provide administrative and operational support to the retail network, ensuring permits, licenses, contracts, and station records are compliant with government requirements and company policies.

You will monitor renewals, coordinate with agencies, maintain the retail network database, and assist in audits and payments while traveling to stations as needed.

Qualifications

• Bachelor's degree in any relevant field.
• Knowledge of government permits, regulatory compliance, and documentation management.
• Working knowledge of Microsoft Office applications.
• Good communication and interpersonal skills in English and Filipino.
• Strong organizational skills, attention to detail, and coordination abilities.
• Valid driver's license and willingness to conduct station visits.
• Experience in the oil and gas or fuel retail industry is an advantage.

Responsibilities

• Monitor the validity, completeness, and timely renewal of station and dealer permits, licenses, and regulatory documents.
• Coordinate compliance requirements with government agencies, including DTI, SEC, BIR, LGUs, DENR, and other relevant regulatory bodies.
• Monitor environmental and operational permits, including ECC, PTO, COC, Hazardous Waste Generator ID, and other applicable licenses and clearances.
• Assist in securing zoning certifications, as-built plans, and technical documents required for regulatory applications and renewals.
• Monitor lease agreements, rental payments, real property tax documents, and other lessor-related requirements.
• Conduct price surveys, wet-stock audits, and operational audits of selected retail stations.
• Process vendor accreditation, purchase requisitions, purchase orders, and payment requests.
• Maintain and update the retail network database, including permits, contracts, and station assets.
• Ensure accurate documentation, filing, and monitoring of regulatory and operational requirements.
• Coordinate station visits and follow up on outstanding compliance and operational requirements.

Skills

Regulatory compliance

Documentation management

Communication

Organizational skills

Attention to detail

Driver's license

Education

Bachelor's degree

Tools

Microsoft Office

Job description

About the role

The Retail Support Executive provides essential administrative and operational support to the company's retail network. This role helps ensure that assigned fuel stations and dealers remain compliant with government requirements and company policies by managing permits, licenses, contracts, documentation, audits, and station-related records.

Key responsibilities

• Monitor the validity, completeness, and timely renewal of station and dealer permits, licenses, and regulatory documents.
• Coordinate compliance requirements with government agencies, including DTI, SEC, BIR, LGUs, DENR, and other relevant regulatory bodies.
• Monitor environmental and operational permits, including ECC, PTO, COC, Hazardous Waste Generator ID, and other applicable licenses and clearances.
• Assist in securing zoning certifications, as-built plans, and technical documents required for regulatory applications and renewals.
• Monitor lease agreements, rental payments, real property tax documents, and other lessor-related requirements.
• Conduct price surveys, wet-stock audits, and operational audits of selected retail stations.
• Process vendor accreditation, purchase requisitions, purchase orders, and payment requests.
• Maintain and update the retail network database, including permits, contracts, and station assets.
• Ensure accurate documentation, filing, and monitoring of regulatory and operational requirements.
• Coordinate station visits and follow up on outstanding compliance and operational requirements.

What we're looking for

• Bachelor's degree in any relevant field.
• Knowledge of government permits, regulatory compliance, and documentation management.
• Working knowledge of Microsoft Office applications.
• Good communication and interpersonal skills in English and Filipino.
• Strong organizational skills, attention to detail, and coordination abilities.
• Valid driver's license and willingness to conduct station visits.
• Experience in the oil and gas or fuel retail industry is an advantage.