Compliance Assistant

Ecology Energy Corporation; Quezon City; Vor Ort; PHP 300.000 - 460.000; Vollzeit

Zusammenfassung

Ecology Energy Corporation seeks a Compliance Assistant to support the Compliance Officer in regulatory permits, environmental compliance, and reporting across company stations and depots. The role involves coordinating with DOE, DENR, EMB, LLDA, and other agencies, maintaining records, and assisting field inspections.

The ideal candidate has a background in environmental management or related fields, with strong document management and communication skills.

Qualifikationen

• Bachelor's degree or higher in Environmental Science, Environmental Management, Engineering, or Business Administration.
• Experience in regulatory compliance, permitting, or environmental reporting is preferred.

Aufgaben

• Assist in preparing and renewing regulatory permits, certificates, and licenses.
• Coordinate with DOE, DENR, EMB, LLDA and other agencies for regulatory requirements.
• Monitor permit validity and deadlines; maintain compliance records and tracking.
• Assist environmental compliance tasks including ECC, CNC, wastewater, and waste management requirements.
• Prepare regulatory documents, letters, and reports for the Compliance Officer.

Kenntnisse

Communication skills

Excel

Word

Document management

Regulatory coordination

Ausbildung

Environmental Science

Environmental Management

Engineering

Business Administration

Tools

Excel

Word

Microsoft Office

Jobbeschreibung

JOB DESCRIPTION

The Compliance Assistant provides administrative, technical, and regulatory support to the Compliance Officer in ensuring that the Company's gasoline stations, depot operations, importation activities, and other applicable business operations comply with relevant government regulations, permit conditions, reporting requirements, and company policies.

The position is primarily responsible for assisting in regulatory permit applications and renewals, coordinating with government agencies, monitoring compliance deadlines, preparing regulatory documents and reports, and maintaining accurate and organized compliance records.

KEY RESPONSIBILITIES AND DUTIES

A. Regulatory Permits and Compliance

• Assist in preparing, processing, renewing, and monitoring regulatory permits, certificates, clearances, and licenses required for company operations.

• Coordinate with the Department of Energy (DOE) regarding applicable permits, certifications, inspections, and compliance requirements.

• Assist in preparing and submitting documentary requirements to the Department of Environment and Natural Resources (DENR), Environmental Management Bureau (EMB), and Laguna Lake Development Authority (LLDA), as applicable.

• Monitor the validity of permits and ensure that renewal applications are prepared and submitted within prescribed deadlines.

• Maintain an updated regulatory compliance monitoring tracker for company-operated and dealer-operated gasoline stations, depots, and other covered facilities.

• Assist in monitoring compliance with permit conditions, regulatory directives, and applicable government requirements.

• Coordinate with internal departments, station operators, depot personnel, and other concerned parties to obtain required documents and information.

B. Environmental Compliance

• Assist in preparing and processing environmental permits, registrations, reports, and other documentary requirements.

• Monitor the status of Environmental Compliance Certificates (ECC), Certificates of Non-Coverage (CNC), and other applicable environmental approvals.

• Assist in monitoring environmental compliance requirements, including wastewater discharge, pollution control, waste management, and other applicable environmental obligations.

• Coordinate the collection and submission of environmental monitoring data and supporting documents.

• Maintain records of environmental inspections, monitoring activities, submitted reports, and regulatory communications.

• Assist in addressing environmental compliance findings, notices, and corrective action requirements under the supervision of the Compliance Officer.

C. Regulatory Reporting and Documentation

• Prepare draft letters, applications, reports, transmittals, and other regulatory submissions for review and approval by the Compliance Officer.

• Maintain organized physical and electronic files of permits, certificates, applications, reports, inspection findings, and official communications.

• Track submission deadlines and follow up on pending applications, renewals, and regulatory actions.

• Assist in compiling documents required for government audits, inspections, and compliance assessments.

• Ensure that regulatory records are accurate, complete, properly labeled, and readily accessible.

D. Regulatory Coordination and Field Support

• Coordinate with relevant government agencies regarding document deficiencies, application status, inspection schedules, and regulatory requirements.

• Assist during regulatory inspections, audits, and site visits, as assigned.

• Conduct field visits to company facilities when necessary to verify documents, gather information, and monitor compliance status.

• Prepare updates on pending regulatory matters and promptly upscale significant findings or potential non compliance to the Compliance Officer.

• Perform other compliance-related duties as may be assigned by the Compliance Officer.

QUALIFICATIONS

Education

• Bachelor's degree in Environmental Science, Environmental Management, Engineering, Business Administration, or a related field.

• Applicants with relevant experience in regulatory compliance and permitting may also be considered, subject to company requirements.

Experience

• Preferably with experience in regulatory documentation, government permitting, environmental compliance, or administrative support.

• Familiarity with DOE, DENR, EMB, and LLDA processes is an advantage.

• Experience in the oil and gas, petroleum, environmental, or related industry is an advantage.

Knowledge and Skills

• Basic understanding of Philippine regulatory and environmental compliance requirements.

• Good written and verbal communication skills.

• Proficient in Microsoft Office applications, particularly Excel and Word, as well as email communication.

• Organized in document management, filing, and deadline monitoring.

• Able to coordinate professionally with government agencies and internal stakeholders.

• Detail-oriented, responsible, and capable of handling multiple assignments.

• Willing to conduct field visits and perform work outside the office when required.