Fleet and Facilities Admin

Private Advertiser; Pasig; On-site; PHP 360,000 - 600,000; Full time

Job summary

The Private Advertiser is seeking a hands-on Fleet & Facilities Administrator to oversee company vehicles, trucks, equipment, and facility maintenance. You will perform automotive repairs, maintain mechanical and electrical systems, and manage spare parts inventory to ensure safety, reliability, and efficiency across operations.

You will coordinate with mechanics, suppliers, and service centers, implement preventive maintenance, monitor budgets, and maintain detailed records.

Qualifications

• 3–5 years of fleet management or facilities maintenance experience.
• Practical knowledge of cars, trucks, and electrical systems.
• Experience with preventive maintenance and spare parts identification.
• Coordinating repairs with suppliers or service centers.

Responsibilities

• Oversee condition, maintenance, registration, insurance, and roadworthiness of company vehicles and trucks.
• Inspect and diagnose engines, brakes, suspension, and electrical components.
• Troubleshoot basic automotive and facility electrical concerns within scope of qualifications.
• Develop and implement preventive maintenance schedules for vehicles, machinery, generators, and facilities.
• Monitor spare parts, tires, batteries, lubricants, and maintenance supplies; manage inventory records.
• Coordinate with mechanics, suppliers, and service centers for repairs and procurement.
• Oversee upkeep, safety, and cleanliness of offices, warehouses, and parking areas.
• Monitor fuel consumption and maintenance budgets; identify cost-reduction opportunities.
• Maintain vehicle files, logs, inspection checklists, repair histories, and reports.

Skills

Fleet management

Automotive maintenance

Electrical troubleshooting

Inventory management

Vendor coordination

Documentation

Education

Automotive Technology / Mechanical / Electrical Engineering degree

Tools

MS Office

Google Workspace

Job description

About the role

A hands-on and technically skilled Fleet & Facilities Administrator role overseeing company vehicles, trucks, mechanical equipment, electrical systems, and general facility maintenance. The position requires practical experience in automotive repair and troubleshooting, mechanical maintenance, electrical systems, and spare parts inventory management to ensure the safety, reliability, and efficiency of company operations.

Key responsibilities

• Monitor the condition, maintenance schedules, registration, insurance, and roadworthiness of company cars, service vehicles, and trucks
• Inspect, diagnose, and coordinate repairs for vehicle engines, brakes, suspension, batteries, air-conditioning systems, and other mechanical components
• Troubleshoot basic automotive and facility electrical concerns, including wiring, lighting, electrical panels, outlets, and equipment, within the scope of technical qualifications
• Develop and implement preventive maintenance schedules for vehicles, machinery, generators, and facility equipment to minimize breakdowns and operational disruptions
• Monitor automotive spare parts, tires, batteries, lubricants, tools, and maintenance supplies; maintain accurate inventory records and ensure proper issuance and replenishment
• Coordinate with mechanics, technicians, suppliers, and accredited service centers for repairs, parts procurement, quotations, and service completion
• Oversee the upkeep, safety, cleanliness, and functionality of company offices, warehouses, parking areas, and other facilities
• Monitor fuel consumption, repair expenses, maintenance budgets, and parts usage; identify opportunities to reduce unnecessary costs without compromising safety
• Maintain vehicle files, maintenance logs, inspection checklists, repair histories, registration and insurance records, and periodic fleet and facilities reports
• Ensure vehicles and facilities meet applicable safety requirements and that repairs and maintenance are conducted by qualified personnel using appropriate procedures

About you

• Graduate of Automotive Technology, Mechanical Technology, Electrical Technology, Mechanical Engineering, or a related technical course
• At least 3–5 years of relevant experience in fleet management, automotive maintenance, facilities maintenance, or a related technical role
• Strong practical knowledge of cars, trucks, automotive parts, mechanical systems, and electrical troubleshooting
• Knowledgeable in preventive maintenance, vehicle diagnostics, repair procedures, and spare parts identification
• Experienced in coordinating repairs, monitoring maintenance costs, and managing suppliers or service providers
• Organized in maintaining inventory, maintenance schedules, technical records, and administrative reports
• Proficient in MS Office or Google Workspace; fleet or inventory management system experience is an advantage
• Physically capable of conducting site inspections and vehicle assessments, where required
• Responsible, resourceful, detail-oriented, and capable of handling multiple operational concerns with minimal supervision
• Valid driver's license and the ability to drive manual and automatic vehicles, preferably including light trucks, is an advantage