Industrial Engineer (Rental Fleet Staff)

YTO EXPRESS (PHILIPPINES) TECHNOLOGY GROUP CORPORATION; Pasay; On-site; PHP 335,000 - 469,000; Full time

Job summary

YTO EXPRESS (PHILIPPINES) TECHNOLOGY GROUP CORPORATION is seeking a Fleet Administration role to handle vehicle requisitions, verify invoices, coordinate with rental vendors, and maintain fleet records. You will ensure timely transactions, proper documentation, and compliance with rental agreements and company policies.

The ideal candidate has experience in fleet management or related administrative work, strong Excel skills, and attention to detail for contracts and billing records.

Qualifications

• Bachelor's degree in Business Administration, Logistics, Supply Chain Management, or any related field is preferred.
• Experience in fleet management, vehicle rentals, logistics, procurement, or administrative work is an advantage.
• Proficient in Microsoft Office applications, particularly Excel, Word, and PowerPoint.
• Knowledge of vehicle rental agreements, invoice verification, and fleet monitoring is an advantage.
• Strong organizational skills and attention to detail in handling contracts, billing records, and documentation.
• Good analytical and problem-solving skills, particularly in identifying billing discrepancies.
• Good written and verbal communication and coordination skills.
• Ability to manage multiple tasks, meet deadlines, and maintain accurate records.
• Trustworthy, detail-oriented, and capable of working independently and collaboratively with different departments.

Responsibilities

• Process rental vehicle requisition forms and verify the completeness of supporting documents.
• Review and verify rental billing statements and invoices against contract terms, agreed rental rates, and actual vehicle usage.
• Coordinate with vehicle rental vendors regarding vehicle pickup, delivery, replacement, and return schedules.
• Maintain and update the rental fleet monitoring system or spreadsheet to reflect the current status, availability, and utilization of rental vehicles.
• Assist in documenting vehicle condition inspections upon receipt and return, including any existing damage or discrepancies.
• Organize and maintain rental contracts, billing statements, inspection reports, and other related transaction records.
• Monitor rental contract expiration dates and vehicle return schedules to ensure timely coordination and prevent unnecessary charges.
• Report billing discrepancies, contract issues, vehicle concerns, and other vendor-related problems to the immediate supervisor.
• Coordinate with internal departments regarding rental vehicle requirements, extensions, replacements, and other fleet-related concerns.

Skills

Fleet management

Vendor coordination

Excel

Education

Bachelor's degree preferred

Tools

Microsoft Office

Fleet management software

Job description

About the role

Responsible for handling administrative and monitoring tasks related to company rental vehicles, including processing vehicle requisitions, verifying rental invoices, coordinating with vendors, and maintaining accurate fleet records. Ensures proper documentation, timely vehicle transactions, and compliance with rental agreements and company policies.

Key responsibilities

• Process rental vehicle requisition forms and verify the completeness of supporting documents
• Review and verify rental billing statements and invoices against contract terms, agreed rental rates, and actual vehicle usage
• Coordinate with vehicle rental vendors regarding vehicle pickup, delivery, replacement, and return schedules
• Maintain and update the rental fleet monitoring system or spreadsheet to reflect the current status, availability, and utilization of rental vehicles
• Assist in documenting vehicle condition inspections upon receipt and return, including any existing damage or discrepancies
• Organize and maintain rental contracts, billing statements, inspection reports, and other related transaction records
• Monitor rental contract expiration dates and vehicle return schedules to ensure timely coordination and prevent unnecessary charges
• Report billing discrepancies, contract issues, vehicle concerns, and other vendor-related problems to the immediate supervisor
• Coordinate with internal departments regarding rental vehicle requirements, extensions, replacements, and other fleet-related concerns

About you

• Bachelor's degree in Business Administration, Logistics, Supply Chain Management, or any related field is preferred
• Experience in fleet management, vehicle rentals, logistics, procurement, or administrative work is an advantage
• Proficient in Microsoft Office applications, particularly Excel, Word, and PowerPoint
• Knowledge of vehicle rental agreements, invoice verification, and fleet monitoring is an advantage
• Strong organizational skills and attention to detail in handling contracts, billing records, and documentation
• Good analytical and problem-solving skills, particularly in identifying billing discrepancies
• Good written and verbal communication and coordination skills
• Ability to manage multiple tasks, meet deadlines, and maintain accurate records
• Trustworthy, detail-oriented, and capable of working independently and collaboratively with different departments