Vehicle Rental Specialist

SVR Technologies Philippines Inc.; Makati; On-site; PHP 312,000 - 469,000; Full time

Job summary

A leading technology solutions provider in Metro Manila is seeking a detail-oriented candidate for vendor management and administrative support. Responsibilities include coordinating with car vendors, verifying invoices, and tracking vehicle usage. Ideal candidates should have strong communication skills, proficiency in MS Excel, and at least 1 year of relevant experience. This role requires someone organized and able to work independently to manage multiple tasks efficiently.

Qualifications

• Minimum 1 year experience in admin, logistics, fleet, or vendor management.
• Strong communication and coordination skills are essential.
• Good experience with MS Excel for tracking and reporting.
• Proficient in MS Excel for tracking and reporting.
• Detail-oriented, organized and proactive.
• Ability to work independently and manage multiple tasks.

Responsibilities

• Handle daily coordination with existing car vendors.
• Verify monthly car rental invoices and coordinate with Finance.
• Collect and verify monthly odometer reports from vendors.
• Administrative Support: Maintain logs, reports, and filing related to vehicle assignments and vendor performance; prepare management reports.

Skills

Strong communication skills

Coordination skills

MS Excel

Detail-oriented

Organized

Ability to work independently

Education

Bachelor’s degree

Job description

Key Responsibilities:

Vendor Management

• Handle daily coordination with existing car vendors (drivers, rental agencies, transport providers).
• Assist in sourcing, evaluating, and onboarding new car vendors when needed.
• Ensure vendor documents (contracts, IDs, OR/CR, insurance, billing requirements) are complete and updated.

Billing & Verification

• Receive and verify all monthly car rental invoices.
• Cross-check billing with approved rates, fuel inclusions, and actual days used.
• Coordinate with Finance for any discrepancies, missing documents, or payment processing.
• Maintain records of vendor billing history and payments.

Vehicle & Odometer Tracking

• Collect, record, and verify monthly ODO (odometer) reports from vendors/drivers.
• Track fuel usage, maintenance schedules, and vehicle availability.
• Report any issues like over-usage, irregular ODO readings, or vehicle downtime.

Administrative Support

• Maintain logs, reports, and filing related to vehicle assignments and vendor performance.
• Prepare weekly/monthly summary reports for management.
• Handle communication between internal teams and vendors for car requests, replacements, and concerns.
• Support other hr & admin tasks as required.

Qualifications:

1. Bachelor’s degree (preferred but not mandatory).
2. Minimum 1 year of experience in admin, logistics, fleet, or vendor management (advantage but not required).
3. Strong communication and coordination skills.
4. Good experience with MS Excel (tracking, basic formulas, reporting).
5. Detail-oriented, organized, and proactive.
6. Ability to work independently and manage multiple tasks.