Remote VA for Electrical Admin — Simpro & Xero

Va4U; Philippines; Remote; PHP 335,000 - 614,000; Full time

Benefits offered by this job

Flexible remote work arrangement

Work directly with the business owner

Long-term opportunity

Job summary

Va4u is seeking a proactive Virtual Administrative Assistant with Simpro and Xero experience to support an Australian electrical contracting business from a remote setup. You will manage daily scheduling, coordinate technician calendars, and handle customer communications while maintaining records in Simpro.

The role emphasizes strong English communication, detail orientation, and the ability to operate independently with minimal supervision in a growing offshore virtual team.

Qualifications

• Experience as Virtual Assistant or Administrative Assistant.
• Simpro experience preferred.
• Strong written and verbal English communication.
• Ability to work remotely with minimal supervision.

Responsibilities

• Manage daily job scheduling using Simpro.
• Coordinate technician schedules and appointments.
• Maintain Outlook calendars and prevent scheduling conflicts.
• Prepare daily and weekly work schedules.
• Monitor and manage a shared inbox.
• Respond to customer enquiries professionally.
• Draft and send emails to customers and suppliers.
• Update customer records and job information in Simpro.
• Organise digital files and business documentation.
• Assist with basic Xero administration.
• Follow up outstanding invoices and required paperwork.
• Coordinate documentation between the owner, apprentice, bookkeeper and accountant.
• Track outstanding administrative tasks and follow-ups.
• Recommend improvements to business systems and processes.
• Provide ongoing administrative support as the business grows.

Job description

Va4u is seeking a proactive Virtual Administrative Assistant with Simpro and Xero experience to support an Australian electrical contracting business from a remote setup. You will manage daily scheduling, coordinate technician calendars, and handle customer communications while maintaining records in Simpro.

The role emphasizes strong English communication, detail orientation, and the ability to operate independently with minimal supervision in a growing offshore virtual team.