Remote VA: Finance + Admin Ops for Trades & AI Tools

Workspaceco

Hinoba-an

Hybrid

PHP 420,000 - 660,000

Full time

14 days+

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Benefits offered by this job

Annual Leave 10 days

Personal Leave 5 days

Public Holidays 10

Birthday Gift Allowance

Remote work

Training materials & SOPs

Job summary

Workspaceco is seeking a proactive Finance & Administrative professional to manage Xero, payroll, invoicing, and project-based workflows in a 100% remote role. You will coordinate jobs in trades software, handle CRM data, and support marketing activities.

Strong Excel skills and AI tool familiarity are valued. Ideal candidates have 2+ years in admin or bookkeeping within trades industries, with Xero proficiency and experience in systems like Simpro/ServiceM8/Tradify.

Qualifications

Minimum 2 years in administrative, bookkeeping, customer service, or operations roles.
Trades industry experience highly regarded (simpro/tradify/serviceM8).
Background in electrical, solar, plumbing, construction, or related trades is a plus.
Experience in healthcare/NDIS or farming also considered.
Solid workflow understanding for service/project-based work.
Mandatory proficiency in Xero for reconciliation and payroll.

Responsibilities

Full Xero management including daily bank reconciliations and digital receipt collection.
Process accounts payable/receivable, invoices, supplier bills, and debt collection.
Payroll processing including STP and Superannuation, timesheets and leave tracking.
Generate Profit & Loss, budgets, and job profitability reports.
General administration: email, calendar, and cloud filing.
Coordinate jobs in Simpro, ServiceM8, Tradify; prepare quotes and scheduling.
CRM input and pipeline tracking; post-job follow-ups.
Support marketing: Shopify backend, social content, CapCut video edits.
Use AI tools to synthesize notes and content.