Remote U.S. Payroll Coordinator - Full Cycle

Private Duty Staffing; Manila; Remote; PHP 3,839,000 - 5,758,000; Full time

Job summary

Private Duty Staffing is seeking a full-time Internal Payroll Coordinator to manage the company’s US payroll process, coordinating with a third-party provider and internal teams. The role requires hands-on payroll experience, meticulous attention to detail, and the ability to meet recurring deadlines in a remote setting.

Responsibilities include validating time data, tax withholdings, payroll changes, and generating accurate payroll reports.

Qualifications

• Hands-on experience processing or coordinating U.S. payroll.
• Working knowledge of U.S. federal, state, and local payroll tax withholding requirements.
• Practical experience reviewing payroll information, deductions, adjustments, tax withholdings, payroll reports, and payment results.
• Experience identifying and resolving payroll discrepancies or coordinating corrections with a payroll provider.
• Experience working with a third-party payroll provider or payroll processing system.
• Strong numerical accuracy and attention to detail.
• Ability to review payroll data and identify missing, inconsistent, or unusual information.
• Good organizational, reconciliation, and problem-solving skills.
• Ability to manage recurring payroll deadlines and follow up on outstanding requirements.
• Strong written and verbal English communication skills.
• Ability to coordinate professionally with employees, managers, internal departments, and external service providers.
• Ability to handle confidential payroll, compensation, banking, tax, and employee information responsibly.
• Ability to work independently in a structured remote environment.
• Comfortable using Microsoft Outlook, OneDrive, Microsoft 365/Office applications, spreadsheets, online collaboration tools, and payroll, timekeeping, or accounting systems.

Responsibilities

• Maintain and coordinate payroll-related employee and worker information.
• Collect and validate time, attendance, pay changes, bonuses, reimbursements, deductions, tax information, and payroll adjustments.
• Follow up with supervisors and internal teams to ensure required payroll information is complete and approved.
• Submit accurate and authorized payroll information within established deadlines.
• Coordinate directly with the third-party payroll provider throughout each payroll cycle.
• Review preliminary payroll reports and identify errors, missing workers, unusual amounts, tax withholding issues, and other discrepancies.
• Coordinate corrections and prepare payroll for authorized management approval.
• Monitor payroll execution and confirm that approved payroll has been processed.
• Review and coordinate the resolution of failed, rejected, delayed, or incorrect payments.
• Reconcile completed payroll against approved source information and provider reports.
• Maintain payroll reports, approvals, reconciliation records, and supporting documentation.
• Coordinate payroll-related employee and worker inquiries.
• Assist with payroll accounting, reporting, periodic documentation, and process improvements.

Skills

U.S. payroll

Tax withholding

Time/attendance

Payroll coordination

Third-party payroll provider

Microsoft Outlook/Office

Data accuracy

Communication (written/spoken)

Remote work

Education

Accounting/Finance/Business Admin degree

Tools

Payroll system

Excel

Microsoft 365/Office

Timekeeping system

Job description

Private Duty Staffing is seeking a full-time Internal Payroll Coordinator to manage the company’s US payroll process, coordinating with a third-party provider and internal teams. The role requires hands-on payroll experience, meticulous attention to detail, and the ability to meet recurring deadlines in a remote setting.

Responsibilities include validating time data, tax withholdings, payroll changes, and generating accurate payroll reports.