Remote Senior Executive Assistant for Global Investments

Hunt St Pty Ltd; Philippines; Remote; PHP 797,000 - 996,000; Part time

Job summary

Hunt St Pty Ltd is seeking a highly experienced Executive Assistant / Personal Assistant to support a Sydney-based principal across international time zones (AU/US/EU). This remote, independent contractor role requires exceptional organisational ability, proactive problem solving, and strong communication skills to manage both business and personal coordination.

The role emphasizes diary management, travel logistics, financial administration using Xero, and the use of AI-driven workflows to

Qualifications

• 5+ years of experience as a high-level EA / Executive Assistant.
• Strong experience with Xero and financial administration.
• Excellent written English and professional communication skills.
• Proven ability managing multi-timezone calendars (AU/US/EU).
• High attention to detail and structured thinking.
• Experience supporting senior executives or founders.
• Strong proficiency in Microsoft Office and productivity tools.
• Demonstrated hands-on experience using AI and automation to improve business workflows and productivity.
• Ability to independently research, assess, and implement practical technology solutions to operational problems.
• Experience with automation platforms, integrations, AI agents, workflow tools, or systems optimisation is highly desirable.
• Comfortable using AI tools to enhance efficiency.
• Highly discreet, reliable, and proactive.

Responsibilities

• Manage complex diary across Australia, USA, and Europe time zones.
• Coordinate meetings, run sheets, and daily scheduling adjustments.
• Monitor inbox and draft professional communications.
• Handle Xero bookkeeping for personal and business accounts and track expenses.
• Support reconciliation and financial organisation.
• Coordinate international travel and itineraries across time zones.
• Liaise with investors, partners, clients, and internal teams.

Skills

Executive support

Calendar management

English communication

Time zone coordination

Discretion

AI usage

Tools

Xero

Microsoft Office

Job description

Hunt St Pty Ltd is seeking a highly experienced Executive Assistant / Personal Assistant to support a Sydney-based principal across international time zones (AU/US/EU). This remote, independent contractor role requires exceptional organisational ability, proactive problem solving, and strong communication skills to manage both business and personal coordination.

The role emphasizes diary management, travel logistics, financial administration using Xero, and the use of AI-driven workflows to