Remote Executive Assistant for Australian Executives

Hunt St Pty Ltd; Philippines; Remote; PHP 587,000 - 733,000; Full time

Job summary

Hunt St Pty Ltd is seeking a Philippine-based Executive Assistant to provide high-level operational support and scheduling coordination for an Australian client. This remote role requires proactive calendar management, document handling, and strong communication with executive leadership.

You will align with AU business hours and manage schedules, emails, and reporting while maintaining confidentiality and professionalism. Prior experience with Australian executives is highly preferred.

Qualifications

• Proven experience as an Executive Assistant or senior administrative professional.
• Strong calendar management and organizational skills.
• Excellent written and verbal English communication.
• High level of discretion and professionalism.
• Proficiency in Google Workspace, or Microsoft Office.
• Experience in scheduling and supporting Australian executives.

Responsibilities

• Manage executive calendars, appointments, and scheduling
• Coordinate internal and external meetings
• Prepare reports, presentations, and documentation
• Handle email management and professional correspondence
• Track action items and ensure timely follow-ups
• Assist with admin duties
• Maintain organized digital filing systems
• Assist in process documentation and workflow improvements
• Coordinate with internal staff to ensure tasks are completed
• Support compliance documentation and record management
• Support monthly reporting and data analysis
• Provide general administrative support as needed
• Create and manage staff rosters aligned with client service requirements
• Coordinate shift allocations and ensure coverage at all times
• Manage last-minute schedule changes and communicate updates
• Maintain accurate scheduling records and reports
• Liaise with care staff to ensure availability and compliance

Skills

Calendar management

English communication

Discretion

Multitasking

Google Workspace

Microsoft Office

Excel

Canva

Scheduling

AU executives

Tools

Google Workspace

Microsoft Office

Job description

Hunt St Pty Ltd is seeking a Philippine-based Executive Assistant to provide high-level operational support and scheduling coordination for an Australian client. This remote role requires proactive calendar management, document handling, and strong communication with executive leadership.

You will align with AU business hours and manage schedules, emails, and reporting while maintaining confidentiality and professionalism. Prior experience with Australian executives is highly preferred.