Remote Sales Admin & Property Manager Assistant

Va4U; Philippines; Remote; PHP 279,000 - 502,000; Full time

Job summary

Va4U is seeking a proactive Sales Admin Support & Assistant to Property Manager to join our remote team. The role combines sales administration with property management tasks for an Australian real estate agency.

Experience with Eagle and strong English communication are essential. Work is remote from the Philippines for an international client base, with responsibilities spanning records, inspections, lease renewals, invoices, and CRM updates.

Qualifications

• Experience supporting an Australian Property Management or Real Estate Agency.
• Strong knowledge of Australian real estate processes.
• Hands-on experience using Eagle (required).
• Excellent spoken and written English.

Responsibilities

• Manage and update property records in Eagle.
• Coordinate routine, entry, and exit inspections.
• Schedule and liaise maintenance jobs with trades and contractors.
• Follow up on outstanding maintenance requests.
• Communicate with tenants, landlords, and contractors via phone and email.
• Assist with lease renewals and tenancy documentation.
• Process maintenance invoices and ensure accurate record updates.
• Monitor property compliance and support key management.
• Prepare property management documentation and correspondence.
• Maintain accurate notes and records in the CRM.
• Manage shared inboxes and calendars.
• Support the Property Manager with daily administrative tasks.
• Prepare listing documentation and sales contracts.
• Upload and maintain property listings.
• Prepare appraisal and listing presentation documents.
• Coordinate photography, floor plans, and marketing materials.
• Schedule appraisals, inspections, and settlement appointments.
• Manage buyer and vendor databases.
• Follow up with buyer enquiries and leads.
• Professionally answer and direct phone calls.
• Conduct outbound follow-up calls to clients and prospects.
• Prepare letters, forms, and sales documentation.
• Update CRM records and ensure accurate client information.
• Support agents with day-to-day administrative duties

Skills

Australian real estate processes

CRM management

Phone handling

Customer service

Attention to detail

Multitasking

Data entry accuracy

Tools

Eagle

Microsoft Office

Google Workspace

Zoom

Microsoft Teams

Canva

Job description

Va4U is seeking a proactive Sales Admin Support & Assistant to Property Manager to join our remote team. The role combines sales administration with property management tasks for an Australian real estate agency.

Experience with Eagle and strong English communication are essential. Work is remote from the Philippines for an international client base, with responsibilities spanning records, inspections, lease renewals, invoices, and CRM updates.