Remote Real Estate Admin & Transactions Manager (EST)

Va4U; Philippines; Remote; PHP 2,527,000 - 4,422,000; Full time

Benefits offered by this job

Permanent Work From Home

Work directly with a US-based client

Full-time EST schedule

Competitive salary based on experience

Long-term career opportunity

Supportive and collaborative team

Job summary

Va4u is seeking a Real Estate Administration Support Manager (US Real Estate) to lead administrative operations for a US-based real estate team. You will oversee listing coordination, transaction management, and CRM oversight while ensuring compliance and efficiency across processes.

The role calls for at least 5 years of hands-on US real estate support and the ability to drive multiple transactions with minimal supervision.

Qualifications

• Minimum 5 years of hands-on experience supporting a US-based real estate business.
• Thorough understanding of the complete US real estate transaction process.
• Extensive expertise in managing property listings and end-to-end transaction coordination.
• Proven track record supporting real estate agents, brokers, or teams.
• Highly organized with exceptional attention to detail.
• Outstanding written and verbal English communication skills.

Responsibilities

• Manage property listings from initial setup to post-closing.
• Coordinate listing documentation, MLS uploads, and updates.
• Prepare contracts, disclosures, and essential transaction documents.
• Support buyers, sellers, agents, lenders, title companies, and attorneys.
• Track and monitor transaction timelines to meet deadlines.
• Maintain accurate records across multiple CRM systems.
• Oversee client databases and pipeline reporting.
• Organize appointments, inspections, and closings.
• Prepare CMA support documents as needed.
• Handle email and calendar management for agents and leadership.
• Ensure compliance with brokerage/state documentation requirements.
• Generate reports and provide operational support to leadership.
• Identify and implement improvements to administrative processes.

Skills

US real estate knowledge

Operations management

CRM oversight

Documentation

English communication

Tools

MLS

Follow Up Boss

KVCore

Salesforce

BoomTown

Sierra Interactive

Chime CRM

DocuSign

Google Workspace

Microsoft Office 365

Job description

Va4u is seeking a Real Estate Administration Support Manager (US Real Estate) to lead administrative operations for a US-based real estate team. You will oversee listing coordination, transaction management, and CRM oversight while ensuring compliance and efficiency across processes.

The role calls for at least 5 years of hands-on US real estate support and the ability to drive multiple transactions with minimal supervision.