Real Estate Transaction Coordination VA

20four7VA; Philippines; Remote; PHP 391,000 - 652,000; Part time

Job summary

20four7VA is seeking an experienced Real Estate Transaction Coordination & Administrative Virtual Assistant to support a Maryland-based real estate team. The ideal candidate has hands-on experience with U.S.

residential real estate transactions and can assist with offer preparation, transaction coordination, document management, and administrative support. This remote role starts at 20 hours per week with potential to grow to 40 hours.

Qualifications

• Experience coordinating U.S. residential real estate transactions.
• Familiarity with contract-to-close processes.
• Ability to use transaction management platforms.
• Strong written English communication.

Responsibilities

• Prepare offers, contracts, disclosures, and related transaction documents.
• Manage transactions from contract acceptance through closing.
• Track deadlines, required documentation, and transaction milestones.
• Coordinate communication with agents, clients, lenders, title companies, and other parties.
• Follow up on outstanding documents, signatures, and pending items.
• Maintain accurate records within CRM and transaction management systems.
• Provide administrative support and status updates to agents.
• Assist in developing and maintaining transaction workflows and checklists.

Skills

U.S. real estate experience

Strong written English communication

Organizational skills

Time management

Multitasking

Tools

BoldTrail

Lofty CRM

Electronic signature tools

Job description

20four7VA is seeking an experienced Real Estate Transaction Coordination & Administrative Virtual Assistant to support a Maryland-based real estate team. The ideal candidate has hands-on experience with U.S. residential real estate transactions and can assist with offer preparation, transaction coordination, document management, and administrative support.

Responsibilities

• Prepare offers, contracts, disclosures, and related transaction documents
• Manage transactions from contract acceptance through closing
• Track deadlines, required documentation, and transaction milestones
• Coordinate communication with agents, clients, lenders, title companies, and other parties
• Follow up on outstanding documents, signatures, and pending items
• Maintain accurate records within CRM and transaction management systems
• Provide administrative support and status updates to agents
• Assist in developing and maintaining transaction workflows and checklists

Qualifications

• Previous U.S. real estate transaction coordination experience
• Knowledge of residential real estate contracts and contract-to-close processes
• Experience with transaction management platforms
• Strong written English communication skills
• Excellent organizational and time management abilities
• Ability to manage multiple transactions simultaneously

Preferred Skills

• Experience with BoldTrail
• Experience with Lofty CRM
• Maryland real estate transaction experience
• Familiarity with electronic signature and transaction management tools

Pay Rate Range

• $4.50 - $7.50 per hour

Additional Information

• Initially 20 hours per week, with the expectation of increasing to 40 hours per week after onboarding
• Monday to Friday
• U.S. Eastern Time business hours (schedule to be discussed)
• This is an excellent opportunity for a detail-oriented real estate professional seeking a long-term remote role supporting a growing U.S.-based real estate team.

Recruitment Process

• Basic Skills Assessment
• Application Requirements Review
• Initial Interview
• Job-Specific Assessment
• Final Interview