Remote Property Management Admin Assistant

SOVA - School of Virtual Assistance Cebu; Philippines; Remote; PHP 360,000 - 480,000; Full time

Benefits offered by this job

Government-Mandated Contributions

Paid Leave Credits

Leave Conversion

Job summary

HGI is seeking a reliable Virtual Assistant to support a Property Management Team remotely. You will manage tenancy records, coordinate administration tasks, and help with maintenance coordination and invoicing.

The role emphasizes accuracy, communication, and independent work under a manager's guidance. The ideal candidate has prior admin/VA experience, familiarity with property management software, and strong English communication.

Qualifications

• Previous administration or virtual assistant experience; experience supporting an Australian property management business is preferred.
• Experience with Property Tree and VaultRE platforms or similar property management software is an advantage.
• Strong written and spoken English and professional email communication.
• Good organisation, time management and attention to detail.
• Proficiency in Microsoft Outlook, Word and Excel.
• Ability to follow procedures, work independently and escalate issues promptly.

Responsibilities

• Check rental applications for completeness and follow up references by email.
• Prepare draft lease agreements, renewals and tenancy documents for review and authorization.
• Maintain accurate property, tenant, landlord and contractor records in company systems.
• Schedule inspections and organise reports and photographs for clients.
• Monitor renewals, rent arrears and communicate progress to tenants.
• Provide general office support and assist with administration tasks as needed.
• Coordinate maintenance requests and follow up on quotes and progress.
• Assist with invoice entry and payment-status follow-ups as required.
• Manage email correspondence with clients/tenants/other parties.

Skills

Admin/VA experience

Australian property management support

English communication

Org & time management

MS Office proficiency

Procedural follow-through

Tools

Property Tree

VaultRE

Job description

HGI is seeking a reliable Virtual Assistant to support a Property Management Team remotely. You will manage tenancy records, coordinate administration tasks, and help with maintenance coordination and invoicing.

The role emphasizes accuracy, communication, and independent work under a manager's guidance. The ideal candidate has prior admin/VA experience, familiarity with property management software, and strong English communication.