Remote Pediatrics Admin & Front Office Coordinator

GoLean Health; Manila; On-site; PHP 674,108,000 - 808,930,000; Part time

Job summary

GoLean Health is seeking a highly organized Virtual Medical Assistant to support a growing pediatric practice during its pre-opening and early growth stages. Initially, you will serve as an administrative and personal assistant to the physician, coordinating meetings, calendars, vendors, projects, communications, and clinic setup.

As the practice begins seeing patients, you will transition toward front-office and medical administrative support, including scheduling, patient intake, insurance

Qualifications

• Hands-on experience with eClinicalWorks (eCW) is REQUIRED.
• 1+ years previous experience as a Medical Virtual Assistant, Medical Assistant, Healthcare Administrative Assistant, or similar healthcare support professional
• Strong administrative, organizational, calendar-management, and task-management skills.
• Excellent written and spoken English with professional communication with patients, families, vendors, and healthcare professionals.
• Strong spreadsheet skills and the ability to organize information, research, projects, and workflows independently.
• Highly proactive and able to recognize what needs attention without waiting to be reminded.
• Comfortable working in a startup-style environment where responsibilities and priorities may evolve.
• Able to multitask effectively while maintaining strong attention to detail.
• Comfortable using required secure networks, clinic systems, and productivity tracking software.

Responsibilities

• Manage physician calendars, meetings, deadlines, agendas, and documents.
• Attend admin and vendor meetings, take notes, document action items, ensure follow-ups.
• Track deadlines, projects, tasks, and outstanding items without reminders.
• Handle incoming patient calls, emails, texts, voicemails, and initial inquiries.
• Assist with scheduling, follow-ups, questions, and front-office needs.
• Coordinate end-to-end patient scheduling, intake, and registration in the clinic system (eCW).

Skills

eCW experience

Medical VA experience

Administrative skills

English proficiency

Spreadsheet skills

Proactivity

Startup adaptability

Tools

eClinicalWorks (eCW)

RingRX / HIPAA phones

Google Calendar

Google Sheets

Canva

VPNs / secure networks

Productivity tracking software

Job description

GoLean Health is seeking a highly organized Virtual Medical Assistant to support a growing pediatric practice during its pre-opening and early growth stages. Initially, you will serve as an administrative and personal assistant to the physician, coordinating meetings, calendars, vendors, projects, communications, and clinic setup.

As the practice begins seeing patients, you will transition toward front-office and medical administrative support, including scheduling, patient intake, insurance