Remote Pediatric Administrative & Scheduling Pro

GoLean Health; Iloilo City; On-site; PHP 432,000 - 519,000; Part time

Job summary

GoLean Health is seeking a highly organized Virtual Medical Assistant to support a growing pediatric practice during pre-opening and early growth stages. This remote, part-time position starts at 30 hours per week and will expand as patient volume increases.

You will work closely with the physician as an administrative and personal assistant, handling calendars, scheduling, insurance verification, patient communication, and clinic setup tasks, with a gradual shift to front-office and medical

Qualifications

• Hands-on experience with eClinicalWorks (eCW) is REQUIRED.
• 1+ years experience as Medical VA or similar.
• Strong administrative, organizational, calendar-management, and task-management skills.
• Excellent written and spoken English with patients, families, vendors, and healthcare professionals.
• Strong spreadsheet skills and ability to organize information, research, projects, and workflows independently.
• Highly proactive and able to identify what needs attention without reminders.
• Comfortable in startup-style environments with evolving priorities.
• Able to multitask while maintaining attention to detail.
• Comfortable using secure networks, clinic systems, and productivity tools.

Responsibilities

• Executive, Administrative & Calendar Support: Manage physician calendars, meetings, and prep materials; attend meetings, take notes, track action items; ensure follow-ups.
• Front Office & Patient Communication: Manage calls, emails, texts; assist scheduling and front-office needs; provide warm patient contact.
• Patient Scheduling, Intake & Registration: Coordinate scheduling, new patient appointments, follow-ups, and insurance information; maintain records in eCW.
• Insurance Verification & Administrative Support: Verify coverage, eligibility, and benefits; document findings; assist with authorizations as needed.
• Vendor, Research & Project Coordination: Research vendors, equipment, and software; organize findings and track timelines.
• Process Documentation & SOP Development: Create SOPs; document recurring workflows; improve processes as the practice grows.

Skills

Administrative skills

Calendar management

Task management

English communication

Proactivity

Startup environment

Multitasking

Attention to detail

Tools

eCW

RingRX

Google Calendar

Google Sheets

Canva

VPNs

Productivity software

Job description

GoLean Health is seeking a highly organized Virtual Medical Assistant to support a growing pediatric practice during pre-opening and early growth stages. This remote, part-time position starts at 30 hours per week and will expand as patient volume increases.

You will work closely with the physician as an administrative and personal assistant, handling calendars, scheduling, insurance verification, patient communication, and clinic setup tasks, with a gradual shift to front-office and medical