Remote OPMS Data & Workforce Admin Specialist

Penbrothers International; Mandaluyong; Remote; PHP 279,000 - 469,000; Full time

Job summary

Penbrothers, a Philippines-based HR and remote-talent partner, is seeking an OPMS Administrator to manage personnel profiles for our Australian client and maintain compliant documentation.

You will ensure accurate data entry, upload licences and training records, review documents for expiry and duplicates, and provide user training on OPMS.

Join a team focused on data integrity, confidentiality, and continuous process improvement, enabling global startups to scale from home.

Qualifications

• Identify and resolve OPMS data entry, document upload, and system administration issues.
• Investigate data discrepancies, missing information, and incorrect records, escalating complex issues.
• Respond to OPMS user enquiries with practical solutions within established procedures and access permissions.
• Work collaboratively with Labour Resources, Mobilisation, and other People & Culture teams to support accurate and timely workforce data management.
• Provide clear and professional support to OPMS users, including system guidance and training.
• Maintain a high level of accuracy, attention to detail, and accountability when handling workforce information.
• Proactively develop OPMS system knowledge and administrative skills to improve efficiency and service delivery.

Responsibilities

• Create and maintain accurate OPMS personnel profiles in accordance with established data entry standards and approved information.
• Upload and correctly categorise workforce documentation in OPMS, including licences, tickets, qualifications, training records, medical clearances, and other compliance-related documents.
• Review uploaded documents for accuracy, expiry dates, and duplication, escalating any missing or inconsistent information to the relevant team members.
• Maintain accurate personnel information in OPMS, including employment details, position titles, organisational structure, training records, and compliance information.
• Assist with bulk uploads, historical data clean-up, data migration, and ongoing data quality reviews.
• Import Moodle training completion records into OPMS daily, ensuring training records are accurately maintained and updated.
• Liaise with Labour Resources Coordinators, Mobilisation Officers, and other OPMS users to resolve data discrepancies and prioritise operational requirements.
• Create and manage OPMS user accounts, ensuring appropriate access levels are assigned in accordance with approved user access permissions and system governance requirements.
• Provide OPMS system training and guidance to new users, ensuring they understand relevant system functions, processes, and responsibilities.
• Maintain confidentiality and security of employee information, including personal and medical records, in accordance with company policies and privacy requirements.
• Identify opportunities to improve OPMS data accuracy, administrative processes, and overall system efficiency.
• Provide general administrative support to the wider People & Culture team as required.

Skills

OPMS data entry

Document upload

System administration

Data discrepancy investigation

User training

Data accuracy

Job description

Penbrothers, a Philippines-based HR and remote-talent partner, is seeking an OPMS Administrator to manage personnel profiles for our Australian client and maintain compliant documentation.

You will ensure accurate data entry, upload licences and training records, review documents for expiry and duplicates, and provide user training on OPMS.

Join a team focused on data integrity, confidentiality, and continuous process improvement, enabling global startups to scale from home.