Labour Resources Administrator

Penbrothers; Makati; On-site; PHP 320,000 - 420,000; Full time

Job summary

Duratec is seeking an OPMS data entry and systems administration specialist in Makati. The role focuses on creating accurate personnel profiles, uploading compliance documents, and maintaining training records to ensure data integrity and privacy.

You will collaborate with Labour Resources and People & Culture teams, conduct system training, and drive data quality improvements while upholding privacy standards and organizational policies.

Qualifications

• Accurate data entry and document upload in OPMS according to standards.
• Review documents for accuracy, expiry, and duplication, escalating issues as needed.
• Maintain personnel information including employment, positions, and training records.
• Provide OPMS user training and ongoing support to colleagues.

Responsibilities

• Create and maintain OPMS personnel profiles.
• Upload and categorise workforce documents in OPMS.
• Review uploaded documents for accuracy, completeness, expiry and duplication.
• Maintain personnel information in OPMS, including employment details and structure.
• Assist with bulk uploads, data cleanup and data migration.
• Import Moodle training records daily and keep them updated.
• Resolve data discrepancies with relevant teams and prioritize needs.
• Create and manage OPMS user accounts with proper access levels.
• Provide system guidance and training to new users.

Skills

Data entry

Document management

Systems administration

Training & support

Data quality

Attention to detail

Privacy & compliance

Team collaboration

Tools

OPMS

Moodle

Job description

Our client is an Australian engineering, construction, and remediation company established in 2010, providing integrated asset lifecycle solutions across industries such as mining, energy, defence, infrastructure, marine, and building. With operations across every Australian state and territory, the company delivers safe, high-quality, and cost-effective solutions for complex projects and operational environments.

What You'll Do

• Create and maintain accurate OPMS personnel profiles in accordance with established data entry standards and approved information.
• Upload and correctly categorise workforce documentation in OPMS, including licences, tickets, qualifications, training records, medical clearances, and other compliance-related documents.
• Review uploaded documents for accuracy, completeness, expiry dates, and duplication, escalating any missing or inconsistent information to the relevant team members.
• Maintain accurate personnel information in OPMS, including employment details, position titles, organisational structure, training records, and compliance information.
• Assist with bulk uploads, historical data clean-up, document management, data migration, and ongoing data quality reviews.
• Import Moodle training completion records into OPMS daily, ensuring training records are accurately maintained and updated.
• Liaise with Labour Resources Coordinators, Mobilisation Officers, and other OPMS users to resolve data discrepancies and prioritise operational requirements.
• Create and manage OPMS user accounts, ensuring appropriate access levels are assigned in accordance with approved user access permissions and system governance requirements.
• Provide OPMS system training and guidance to new users, ensuring they understand relevant system functions, processes, and responsibilities.
• Maintain confidentiality and security of employee information, including personal and medical records, in accordance with company policies and privacy requirements.
• Identify opportunities to improve OPMS data accuracy, administrative processes, and overall system efficiency.
• Provide general administrative support to the wider People & Culture team as required.

What You Bring

• Identify and resolve OPMS data entry, document upload, and system administration issues.
• Investigate data discrepancies, missing information, and incorrect records, escalating complex issues as required.
• Respond to OPMS user enquiries and provide practical solutions within established procedures and access permissions.
• Work collaboratively with Labour Resources, Mobilisation, and other People & Culture teams to support accurate and timely workforce data management.
• Provide clear and professional support to OPMS users, including system guidance and training.
• Support a positive team environment by sharing knowledge, communicating effectively, and assisting colleagues as required.
• Demonstrate a positive commitment to Duratec's Health, Safety, Environment, and Quality (HSEQ) standards.
• Support a safe working environment for self and others.
• Use sound judgement to anticipate and address potentially harmful situations.
• Manage and prioritise daily administrative tasks to meet deadlines and operational requirements.
• Maintain a high level of accuracy, attention to detail, and accountability when handling workforce information.
• Seek clarification when required, respond positively to feedback, and take ownership of continuous improvement.
• Proactively develop OPMS system knowledge and administrative skills to improve efficiency and service delivery.