Remote Operations & Finance Specialist

Tavor Perry; San Pablo; Remote; PHP 480,000 - 640,000; Full time

Job summary

Tavor Perry is seeking a highly organized Operations and Finance Support Virtual Assistant to manage day-to-day internal operations and routine finance tasks. The role hinges on accurate spreadsheets handling client records, invoices, and financial data.

You’ll work with management to keep systems clean and support quick growth into broader responsibilities within a fast-growing company. This remote position offers long-term stability, growth potential, and collaboration with an international

Qualifications

• Must have strong hands-on experience with Excel and Google Sheets, including formulas, filters, sorting, data validation, and pivot tables.
• Exceptional attention to detail with high accuracy for numbers, invoices, and client records.
• Excellent written and verbal English communication skills.
• Ability to write clear, professional client-facing emails independently.
• Strong organizational skills to manage multiple tasks without losing track of details.
• Ability to multitask and manage priorities in a fast-paced environment.
• Discretion and reliability when handling confidential client and financial information.
• Stable internet connection and good-quality camera/mic for meetings.

Responsibilities

• Publish and manage job posts on multiple platforms.
• Onboard new clients: prepare emails, collect info, set clients up in systems.
• Send professional emails to clients as part of account administration.
• Communicate updates to VAs and internal teams.
• Manage tasks, deadlines, and workflows in Asana.
• Keep Airtable records updated and data consistent.
• Prepare and maintain daily reports and operational trackers.
• Support senior management with administrative tasks.
• Help improve internal workflows and processes over time.
• Prepare, send, and record client invoices and track status to payment.
• Enter new clients and billing details in invoicing systems.
• Keep finance trackers in Excel and Google Sheets current.
• Assist monthly reconciliation between payment platforms and internal records.
• Support payroll data collection and organization.
• Follow up on outstanding payments.
• Organize receipts and documentation.
• Escalate discrepancies to management promptly.

Skills

Excel expert

Google Sheets

English proficiency

Email writing

Organization

Multitasking

Discretion

Stable internet

Video calls

Tools

Asana

Airtable

Excel

Google Sheets

Job description

Tavor Perry is seeking a highly organized Operations and Finance Support Virtual Assistant to manage day-to-day internal operations and routine finance tasks. The role hinges on accurate spreadsheets handling client records, invoices, and financial data.

You’ll work with management to keep systems clean and support quick growth into broader responsibilities within a fast-growing company. This remote position offers long-term stability, growth potential, and collaboration with an international