Operations & Admin Virtual Assistant — Detail-Driven Growth

Tavor Perry; Tangub; Remote; PHP 240,000 - 360,000; Full time

Job summary

Tavor Perry is seeking a highly organized Operations & Administrative Virtual Assistant to support daily operations of a growing apparel business from a remote location in the Philippines. You will manage orders, production tracking, client records, and financial data with accuracy.

You will maintain CRM records, assist with invoicing, calendar management, and cross-functional coordination. Ideal candidates show initiative, independence, and strong English communication for a fast-moving team.

Qualifications

• Exceptional attention to detail and the ability to catch errors before they become expensive.
• Proven experience in administrative and operations support.
• Strong organizational skills and the ability to handle many moving parts at once.
• Comfortable with data entry and CRM or project-management tools.
• Excellent written and verbal English communication skills.
• Fast learner with strong common sense and sound judgment.
• Composed, meticulous, and self-reliant without constant instruction.

Responsibilities

• Complete detailed client and production forms with complete accuracy.
• Support production workflows from order intake through to final delivery.
• Track incoming and outgoing materials, shipments, and inventory.
• Update the CRM and project boards with client information, orders, shipments, and production status.
• Keep records accurate, complete, and current in every internal system.
• Enter invoices and basic financial data, and track payments, follow-ups, and outstanding balances.
• Manage the calendar, schedule meetings, and keep deadlines on track.
• Monitor the inbox, draft replies, send reminders, and handle client follow-ups.
• Keep team to-do lists in order so nothing gets missed.
• Identify workflow gaps and resolve issues proactively.
• Help with e-commerce order updates when needed.

Skills

Attention to detail

Administrative support

Organizational skills

Data entry

English communication

Fast learner

Self-reliant

Tools

Monday.com

QuickBooks Online

Inventory management

Shopify

Job description

Tavor Perry is seeking a highly organized Operations & Administrative Virtual Assistant to support daily operations of a growing apparel business from a remote location in the Philippines. You will manage orders, production tracking, client records, and financial data with accuracy.

You will maintain CRM records, assist with invoicing, calendar management, and cross-functional coordination. Ideal candidates show initiative, independence, and strong English communication for a fast-moving team.