Remote Operations Coordinator, Exec Assistant & Social Media

D2B; Metro Manila; Remote; PHP 335,000 - 670,000; Full time

Benefits offered by this job

Remote work

Full-time employment

Job summary

D2B is seeking a highly organized Virtual Operations Coordinator, Executive Assistant & Social Media Manager to support an Australian property maintenance business. The role blends operations coordination, admin support, executive assistance, customer service, and social media management while collaborating with company directors.

The ideal candidate is dependable, communicates confidently in English, and can manage multiple priorities remotely during Australian business hours, with access to a

Qualifications

• Proven experience in operations coordination, administration, or executive support.
• Hands-on experience with Tradify is strongly preferred.
• Experience coordinating maintenance, property-related tasks, or trades is advantageous.
• Strong proficiency with Microsoft Outlook and Microsoft 365.
• Excellent written and spoken English, with professional communication for Australian stakeholders.

Responsibilities

• Monitor and manage the business inbox, prioritising enquiries and following up outstanding requests.
• Create, update, and track maintenance jobs in Tradify.
• Maintain accurate property records, job details, tenant information, and supporting documentation.
• Coordinate tenant access, appointments, site visits, and maintenance schedules.
• Liaise with property managers, tenants, and approved subcontractors.
• Track job completion documents, photographs, reports, and outstanding admin requirements.
• Prepare service reports using templates and distribute approved documents.
• Escalate urgent matters to directors.

Skills

Operations coordination

Executive assistance

Social media management

Tradify

Outlook & Microsoft 365

Canva

Video editing

English communication

Tools

Tradify

Canva

Video editing software

Job description

D2B is seeking a highly organized Virtual Operations Coordinator, Executive Assistant & Social Media Manager to support an Australian property maintenance business. The role blends operations coordination, admin support, executive assistance, customer service, and social media management while collaborating with company directors.

The ideal candidate is dependable, communicates confidently in English, and can manage multiple priorities remotely during Australian business hours, with access to a