AP - Executive Assistant (Remote)

D2B; Philippines; Remote; PHP 350,000 - 650,000; Full time

Benefits offered by this job

100% remote role

Paid local holidays aligned with AU

Training & professional growth

Work with Australian team

Long-term engagement

Job summary

We are seeking a dedicated and organized Executive Assistant to join D2B in a remote role, providing essential support to executives and managing a wide array of tasks to ensure smooth day-to-day operations.

Responsibilities include calendar management, email filtering, travel coordination, and preparing reports or presentations. Strong English communication and organizational skills are required; Mandarin is a plus. Remote work from the Philippines with opportunities for growth.

Qualifications

• 1–2 years of experience in an Executive Assistant or similar administrative role.
• Strong organizational and time-management skills with ability to handle multiple priorities.
• Excellent written and verbal communication skills, fluent in English; Mandarin is a plus.

Responsibilities

• Manage executive calendars, schedule meetings, and prioritize tasks.
• Filter emails, respond to inquiries, and draft correspondence.
• Coordinate travel arrangements, itineraries, and expense reports.
• Conduct research and compile reports or presentations as needed.
• Maintain and organize documents and files for easy access.
• Support project management tasks and team coordination.

Skills

Calendar management

Email filtering

Travel coordination

MS Office

Google Workspace

Tools

Microsoft Office

Google Workspace

Job description

We are seeking a dedicated and organized Executive Assistant to join our team at D2B. In this remote role, you will provide essential support to our executives, managing a wide array of tasks to ensure smooth day-to-day operations.

Responsibilities

• Managing executive calendars, scheduling meetings, and prioritizing daily tasks.
• Filtering emails, responding to inquiries, and drafting correspondence on behalf of executives.
• Coordinating travel arrangements, itineraries, and expense reports.
• Conducting research and compiling reports or presentations as needed.
• Maintaining and organizing documents and files for easy access.
• Supporting project management tasks and assisting with team coordination.

As an Executive Assistant, you will play a crucial role in enhancing our executives' productivity and ensuring that the business runs efficiently.

Requirements

• 1-2 years of experience as an Executive Assistant or in a similar administrative role.
• Exceptional organizational and time-management skills, with the ability to handle multiple priorities.
• Strong written and verbal communication skills.
• Must be fluent in English; Mandarin language skills are a plus.
• Proficiency in office software (Microsoft Office Suite, Google Workspace) and familiarity with project management tools.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong problem-solving skills and a proactive approach to work.
• Experience in a remote working environment is a plus.
• Flexibility to work across different time zones as needed.

Benefits

• Competitive salary based on experience and skill set
• 100% remote role - work from home anywhere in the Philippines
• Paid local holidays aligned with the Australian business calendar
• Opportunities for training and professional growth
• Work directly with a supportive Australian team - no agency middleman
• Long-term engagement with a stable and growing business