Remote Director’s Assistant & Operations Specialist

D2B; Metro Manila; Remote; PHP 767,000 - 918,000; Full time

Job summary

D2B seeks a proactive Directors' Assistant/Business Operations Assistant for a remote UK-facing role. You will support two Directors, manage billing and financial reporting, conduct market research, and schedule meetings, while maintaining strict confidentiality and professionalism.

The position is full-time, remote, with hours aligned to UK business time. Based in South Africa or the Philippines, you will be essential to keeping the firm’s operational engine running smoothly.

Qualifications

• Proven experience as a Directors' Assistant, Operations Assistant, or Executive Assistant directly supporting busy business owners, founders, or senior leadership.
• Strong proficiency with numbers, financial reporting, invoicing, and basic bookkeeping/data analysis.
• Comfortable picking up the phone to conduct research, engage third parties, and book meetings without requiring a hard sales background.
• Exceptional written and spoken English with an articulate, natural tone suited for UK business interactions.
• Zero ego regarding administrative work—genuinely happy balancing high-level operational reporting with routine administrative and billing tasks.
• Self-motivated and proactive, with the sound judgment to work independently while knowing precisely when to scale critical financial or legal queries.

Responsibilities

• Dedicated Assistance: work exclusively for the two Directors, protecting their time from low-level operational distractions.
• Professional Communication: communicate English to clients, partners, and third parties.
• Billing & Invoicing: manage routine billing, track invoices, and maintain accounting data.
• Reporting & Data Reconciliation: compile weekly/monthly business reports and reconcile data.
• Client & Financial Records: handle confidential financial data with discretion and compliance.
• Outbound Outreach & Research: research UK estate agents, mortgage brokers, and property professionals.
• Schedule & Priority Management: manage calendars, appointments, notes, and follow-ups.
• Process Execution: execute administrative routines and set up digital filing.

Skills

Executive support

Commercial & numbers

Outreach skills

Professional communication

Grit & accountability

Independent judgment

Job description

D2B seeks a proactive Directors' Assistant/Business Operations Assistant for a remote UK-facing role. You will support two Directors, manage billing and financial reporting, conduct market research, and schedule meetings, while maintaining strict confidentiality and professionalism.

The position is full-time, remote, with hours aligned to UK business time. Based in South Africa or the Philippines, you will be essential to keeping the firm’s operational engine running smoothly.