Remote Office Admin & Finance Assistant (Contractor)

Hunt St; Philippines; Remote; PHP 748,000 - 998,000; Full time

Job summary

Hunt St is seeking a proactive Office Admin & Finance Assistant based in the Philippines to support a growing Australian creative agency. You will manage finance, scheduling, and daily operations while reporting to the client directly as an Independent Contractor.

Responsibilities include reconciling receipts, managing calendars, coordinating travel, handling accounts payable in Xero, and optimizing processes with AI tools.

Qualifications

• 2–3+ years of experience in finance administration, EA support, or a similar role.
• Admin support: calendar and inbox management, travel coordination, and general office administration.
• Finance administration: accounts payable, receipt reconciliation, purchasing expenses, and Xero.
• Strong Google Workspace skills for day-to-day administration and scheduling.
• Strong attention to detail and accuracy when handling financial and confidential information.
• Confident spoken and written English, with the ability to communicate directly with the Australian team via Zoom.
• Proactive, organised, and able to work independently with good judgement.
• Comfortable using AI tools and learning new systems and processes.

Responsibilities

• Reconcile receipts and support accounts payable with the Finance Manager.
• Manage calendars, travel bookings, and scheduling for the business partners.
• Monitor inboxes and calendars, flagging priorities and items requiring attention.
• Support performance review administration and timelines.
• Handle office administration and purchasing across three offices.
• Follow and improve existing systems, processes, and SOPs.
• Use AI tools to improve efficiency and processes.
• Provide general administrative support as needed.

Skills

Admin support

Calendar management

Finance administration

Xero

Google Workspace

Attention to detail

English communication

Independent work

AI tools

Tools

Xero

Google Workspace

Job description

Hunt St is seeking a proactive Office Admin & Finance Assistant based in the Philippines to support a growing Australian creative agency. You will manage finance, scheduling, and daily operations while reporting to the client directly as an Independent Contractor.

Responsibilities include reconciling receipts, managing calendars, coordinating travel, handling accounts payable in Xero, and optimizing processes with AI tools.