Remote Bookkeeper & Operations Admin (PH)

Hunt St Pty Ltd; Hinoba-an; On-site; PHP 741,000 - 988,000; Full time

Job summary

Hunt St Pty Ltd is seeking a Philippines-based Accounts & Operations Administrator / Bookkeeper to support our Australian client as an independent contractor. The role covers bookkeeping, payroll, invoicing, cash-flow reporting and back-end administration across quoting, scheduling, compliance and customer accounts.

Responsibilities include supplier invoicing in Xero, bank reconciliations, payroll processing, cost tracking, and end-of-month reporting, while maintaining strict confidentiality and

Qualifications

• Previous bookkeeping, accounts or senior administration experience.
• Strong working knowledge of Xero.
• Job costing and cash-flow forecasting experience.
• Experience with payroll, invoicing and reconciliations.
• Advanced spreadsheet skills including lookups, pivot tables and reporting.
• Strong Google Sheets skills, including formulas, filtering and data management.
• Confident using Google Docs, Outlook and cloud-based systems.
• Ability to work across multiple sources of information and identify discrepancies.
• Excellent organisation and time-management skills.
• Strong written and verbal communication.
• Ability to work independently and manage recurring deadlines.
• High level of confidentiality and professionalism.
• Confidence dealing directly with customers, suppliers and employees.

Responsibilities

• Upload and code supplier bills in Xero.
• Complete bank and account reconciliations.
• Prepare customer invoices with supporting spreadsheets, operator dockets and relevant documentation.
• Manage accounts payable and receivable administration.
• Handle customer account enquiries, discrepancies and credits.
• Monitor outstanding accounts and assist with payment follow-up.
• Maintain and update cash-flow forecasts.
• Complete end-of-month financial and trucking/docket reporting.
• Maintain accurate customer, supplier and job financial records.
• Cash flow management.
• Prepare, submit IAS, BAS, Super to the ATO through Xero.
• Budgeting.
• Prepare and process weekly payroll.
• Review timesheets and supporting records before processing.
• Set up new employees across required systems.
• Maintain employee records, leave information, licenses and onboarding documentation.
• Maintain daily operational spreadsheets and records.
• Review incoming operator/driver dockets for accuracy and completeness.
• Assist with daily employee, truck and machinery allocations.
• Prepare and issue quotes.
• Follow up outstanding quotes and customer enquiries.
• Coordinate site visits and appointments.
• Maintain organised electronic filing and document control.
• Provide general administrative support and overflow as required.
• Assist in preparation of SWMS
• Assist with quality assurance and ISO documentation.
• Maintain required project, fleet and compliance records.
• Identify and follow up missing documentation, purchase orders or information.

Skills

Strong numerical ability

Attention to detail

Strong written and verbalcommunication

Independent contractor mindset

Tools

Xero

Google Sheets

Google Docs

Outlook

Cloud-based systems

Job description

Hunt St Pty Ltd is seeking a Philippines-based Accounts & Operations Administrator / Bookkeeper to support our Australian client as an independent contractor. The role covers bookkeeping, payroll, invoicing, cash-flow reporting and back-end administration across quoting, scheduling, compliance and customer accounts.

Responsibilities include supplier invoicing in Xero, bank reconciliations, payroll processing, cost tracking, and end-of-month reporting, while maintaining strict confidentiality and