Remote Night-Shift Executive Operations Coordinator

Di Rezze Family Office; Manila; On-site; PHP 900,000 - 1,300,000; Full time

Job summary

Di Rezze Family Office is seeking an Executive Operations Coordinator to serve as the operational backbone for the Principal and senior leadership. The role requires hands-on calendar management, task coordination, document handling, and proactive problem solving across time zones.

Ideal candidates demonstrate autonomy, critical thinking, and a track record of keeping complex operations running smoothly. This remote, night-shift position aligns to EST/EDT hours and demands a professional remote

Qualifications

• 4+ years of experience as an Executive Assistant or equivalent operational support role for C-suite or senior-level principals
• Demonstrated experience managing complex calendars across multiple time zones, not occasional, not theoretical
• Proven ability to work autonomously and make sound decisions without constant direction
• Exceptional written and verbal English communication skills
• Strong command of Google Workspace, Microsoft Office, and project management tools (Notion, Monday.com, Asana, or equivalent)
• Experience coordinating domestic and international travel logistics
• Availability to work a night shift schedule aligned to Eastern Time (EST/EDT)
• Reliable high-speed internet and a professional remote work setup

Responsibilities

• Own and manage the Principal's calendar across time zones with full autonomy scheduling, rescheduling, and protecting time based on shifting priorities
• Coordinate and prepare agendas for internal and external meetings; ensure all parties are informed and ready
• Track action items from meetings and follow up independently to ensure completion
• Anticipate scheduling conflicts before they occur and resolve them without prompting
• Serve as first point of contact for inbound communications, triage, filter, and surface only what requires the Principal's attention
• Draft, review, and send professional correspondence on behalf of executives with minimal revision required
• Communicate clearly and confidently with internal team members, external stakeholders, vendors, and service providers
• Prepare, format, and organize reports, presentations, documents, and briefing materials to a high standard of accuracy
• Maintain organized digital filing systems, information must be easy to find and always current
• Review all documents for errors, inconsistencies, and completeness before they reach the Principal
• Plan and coordinate domestic and international travel, flights, accommodations, ground transportation, visas, and detailed itineraries
• Anticipate travel-related issues and prepare contingency options proactively
• Manage expense tracking and reconciliation tied to travel and business operations
• Support special projects, research assignments, and operational initiatives from start to finish with minimal direction
• Build and maintain task tracking systems, workflows, and SOPs to improve operational efficiency across entities
• Identify gaps and inefficiencies proactively, propose solutions without waiting to be asked
• Liaise with vendors, consultants, and service providers; hold them accountable to deliverables
• Handle all sensitive business, financial, and personal information with the highest level of professionalism
• Exercise sound judgment on what to share, what to escalate

Skills

Calendar management

Autonomous work

English communication

Remote collaboration

Time zone management

Travel logistics

Tools

Notion

Monday.com

Asana

Job description

Di Rezze Family Office is seeking an Executive Operations Coordinator to serve as the operational backbone for the Principal and senior leadership. The role requires hands-on calendar management, task coordination, document handling, and proactive problem solving across time zones.

Ideal candidates demonstrate autonomy, critical thinking, and a track record of keeping complex operations running smoothly. This remote, night-shift position aligns to EST/EDT hours and demands a professional remote