Executive Assistant (Remote | Night Shift | Competitive Salary)

Thrivemodal; Philippines; On-site; PHP 558,000 - 893,000; Full time

Job summary

Thrivemodal in the Philippines is seeking an accomplished Executive Assistant to support senior leadership across multiple businesses. You will manage complex calendars, emails, travel, and critical reporting while safeguarding confidentiality and professionalism.

You will coordinate meetings, prepare documents, liaise with vendors and property managers, and help run daily operations. The role rewards proactive problem-solving, organization, and the ability to handle high-priority tasks in a

Qualifications

• Previous experience supporting senior executives/CEO/COO
• Experience supporting executives in construction, real estate, or property management
• Exposure to basic finance, invoice tracking, or expense management
• Familiarity with vendor coordination, maintenance scheduling, and property administration
• Strong organizational, multitasking, and time-management abilities
• High level of professionalism, discretion, and reliability
• Exceptional attention to detail and problem-solving skills
• Ability to manage multiple priorities in a fast-paced environment
• Proficiency with Microsoft Office, Google Workspace, calendars, and communication tools
• Comfortable handling scheduling, coordination, and administrative operations independently

Responsibilities

• Manage executive email inboxes, correspondence, and follow-ups
• Coordinate calendars, appointments, meetings, and reminders
• Schedule internal and external meetings across multiple businesses
• Prepare reports, documents, presentations, and meeting notes
• Handle confidential information with professionalism and discretion
• Assist in organizing projects, priorities, and daily operations
• Provide general executive assistant and administrative support as needed
• Assist in overseeing residential properties and coordinating maintenance requests
• Communicate with vendors, contractors, tenants, and service providers
• Track property schedules, invoices, renewals, and appointments
• Maintain organized records, payments, and property documentation
• Coordinate business and personal travel arrangements, including flights, hotels, transportation, and itineraries
• Assist with reservations, scheduling, and personal appointments
• Support day-to-day life management tasks and special projects
• Manage errands, reminders, and other time-sensitive requests

Skills

Executive Support

Organizational Skills

Time Management

Multitasking

Microsoft Office

Google Workspace

Calendar Management

Vendor Coordination

Discretion

Tools

Microsoft Office

Google Workspace

Job description

We are looking for a highly organized, proactive, and trustworthy Executive Assistant to provide comprehensive support to executive leadership across multiple businesses. This role is ideal for someone who thrives in a fast-paced environment, anticipates needs before they arise, and can confidently manage executive operations, scheduling, communication, travel, and property-related coordination.

As a key partner to the executive team, you will help keep business and personal operations running smoothly while maintaining the highest level of professionalism and confidentiality.

Key responsibilities:

• Manage executive email inboxes, correspondence, and follow-ups
• Coordinate calendars, appointments, meetings, and reminders
• Schedule internal and external meetings across multiple businesses
• Prepare reports, documents, presentations, and meeting notes
• Handle confidential information with professionalism and discretion
• Assist in organizing projects, priorities, and daily operations
• Provide general executive assistant and administrative support as needed

Property management support

• Assist in overseeing residential properties and coordinating maintenance requests
• Communicate with vendors, contractors, tenants, and service providers
• Track property schedules, invoices, renewals, and appointments
• Maintain organized records, payments, and property documentation

Travel & personal support

• Coordinate business and personal travel arrangements, including flights, hotels, transportation, and itineraries
• Assist with reservations, scheduling, and personal appointments
• Support day-to-day life management tasks and special projects
• Manage errands, reminders, and other time-sensitive requests

Qualifications:

• Previous experience as an Executive Assistant or Administrative Assistant supporting senior executives/CEO/COO
• Experience supporting executives in the construction, real estate, or property management industry
• Experience handling executive travel and personal assistance responsibilities
• Exposure to basic finance, invoice tracking, or expense management
• Familiarity with vendor coordination, maintenance scheduling, and property administration
• Strong organizational, multitasking, and time-management abilities
• High level of professionalism, discretion, and reliability
• Exceptional attention to detail and problem-solving skills
• Ability to manage multiple priorities in a fast-paced environment
• Proficiency with Microsoft Office, Google Workspace, calendars, and communication tools
• Comfortable handling scheduling, coordination, and administrative operations independently

What we’re looking for:

• A self-starter who takes ownership and follows through
• Highly organized and exceptionally responsive
• Trustworthy, dependable, and discreet
• Calm under pressure and adaptable to changing priorities
• Positive, solution-oriented, and resourceful
• Someone who enjoys creating structure, improving processes, and helping executives stay focused on what matters most

If you’re an experienced Executive Assistant who excels at keeping leaders organized, managing complex schedules, and supporting both business and personal operations, we’d love to hear from you.