Remote Night-Shift Exec Assistant: Client Relations & CRM

Complete Development (CoDev); Cebu City; Remote; PHP 240,000 - 360,000; Full time

Job summary

Complete Development (CoDev) seeks an organized Administrative Assistant to support client relationships and day-to-day operations in a remote, client-facing role. You will manage CRM and pipeline records, coordinate projects in Asana, and draft documents with a friendly, professional tone.

You’ll use HubSpot, Asana, and Google Suite to keep pipelines moving, schedule tasks, and respond to inquiries. This role emphasizes reliability and multi-tasking in a remote environment.

Qualifications

• Experience in administrative, customer service, sales support, or client-facing roles.
• Hands-on experience with HubSpot or a comparable CRM.
• Familiarity with Asana or similar project management tools.
• Strong working knowledge of Google Suite (Gmail, Docs, Sheets, Calendar).
• Excellent written and verbal communication with a warm, professional phone presence.

Responsibilities

• CRM & Pipeline Management — Update customer and lead records in HubSpot with accurate communications and deal stages.
• Project Coordination — Organize tasks and deadlines in Asana; provide reminders and status updates.
• Google Suite Administration — Draft correspondence, manage schedules, and prepare documents.
• Client Communications — Act as a first point of contact for clients with professionalism and friendliness.
• Customer Follow-Up & Scheduling — Reach out to customers to confirm details, answer questions, and schedule meetings.
• Repeat Business Outreach — Reach out to past customers to reconnect and identify new opportunities.
• New Lead Outreach — Contact new leads, qualify interest, and set up introductory meetings for the sales team.
• Ongoing Customer Relations — Check in with current and past customers to build rapport and uncover future work.

Skills

HubSpot experience

Asana

Google Suite

Customer service

Phone communications

Tools

HubSpot

Asana

Google Workspace

Job description

Complete Development (CoDev) seeks an organized Administrative Assistant to support client relationships and day-to-day operations in a remote, client-facing role. You will manage CRM and pipeline records, coordinate projects in Asana, and draft documents with a friendly, professional tone.

You’ll use HubSpot, Asana, and Google Suite to keep pipelines moving, schedule tasks, and respond to inquiries. This role emphasizes reliability and multi-tasking in a remote environment.