Remote Legal Operations Assistant: Docs & SharePoint

Sourcefit Philippines, Inc.; Quezon City; Remote; PHP 357,000 - 580,000; Full time

Job summary

Sourcefit Philippines, Inc. is seeking a detail-oriented Legal Operations Assistant to support the legal team with document preparation, review, filing, and records management from a home-based setup.

This role emphasizes organization, accuracy, and maintaining reliable document systems rather than legal analysis or judgment. This role focuses on routine administrative tasks, version control, and SharePoint management, with a Monday–Friday schedule (8:00 PM–5:00 AM PHT).

Qualifications

• Bachelor's degree or equivalent relevant work experience.
• 2+ years in a legal support, paralegal support, document control, or high-accuracy administrative role.
• Demonstrated experience handling legal documents — real estate closings / contracts / corporate records.
• Strong working knowledge of Microsoft SharePoint, including document libraries, folder and naming conventions.
• Proficiency with Word (templates, styles, track changes), Excel, and Outlook.
• Comfortable with PDFs — merging, splitting, bookmarking, assembling document packages.
• Excellent written and spoken English.

Responsibilities

• Prepare standard forms, closing documents, and other routine legal documentation using templates and instructions.
• Populate documents with transaction-specific information accurately.
• Prepare document packages and assemble exhibits, schedules, and attachments.
• Track document versions and maintain records of drafts, executed copies, and revisions.
• Review legal and closing documents against checklists to confirm required fields, signatures, dates, and notarizations.
• Cross-check names, entity names, dates, dollar amounts, and identifiers for consistency.
• Flag missing items and discrepancies to the responsible attorney or manager.
• Maintain and update closing checklists through to completion.
• File executed documents and maintain matter files.
• Retrieve documents and produce document sets on short turnaround.
• Support recordkeeping and retention practices as directed.
• SharePoint and shared drive administration: organize sites, apply naming conventions, audit for gaps.
• General administrative support: track deadlines, maintain trackers, logs, and reports.

Skills

Attention to detail

Organized

Follow-through

Clear communication

Discretion

Routine work

Education

Bachelor's degree

Tools

Microsoft SharePoint

Microsoft Word

Excel

Outlook

Adobe Acrobat

Job description

Sourcefit Philippines, Inc. is seeking a detail-oriented Legal Operations Assistant to support the legal team with document preparation, review, filing, and records management from a home-based setup.

This role emphasizes organization, accuracy, and maintaining reliable document systems rather than legal analysis or judgment. This role focuses on routine administrative tasks, version control, and SharePoint management, with a Monday–Friday schedule (8:00 PM–5:00 AM PHT).