Legal Operations Assistant

Aligné Management and Consultancy Services; Taguig; On-site; PHP 480,000 - 720,000; Full time

Job summary

A consultancy firm is seeking a Legal Department Operations Assistant in Taguig, Philippines. The role involves assisting with daily operations, managing calendars and legal files, and supporting billing and compliance. The ideal candidate has a Bachelor's degree in Legal Studies or related field, with 3-5 years of relevant experience, strong organizational skills, and proficiency in MS Office. This position operates from Monday to Saturday, 9:00 AM to 6:00 PM.

Qualifications

• 3-5 years of experience in a legal, compliance, or operations-related role.
• Experience supporting a legal department or law firm is preferred.
• Paralegal or Legal Operations certification is an advantage.
• Knowledge of contract life cycle management systems.
• Knowledge of contract life cycle management systems.
• Ability to work cross-functionally with finance, procurement, and compliance teams.
• Strong organizational skills, time management, and communication skills.
• High-attention to details, and ability to manage multiple priorities.
• Proficiency in MS Office (Word, Excel, Powerpoint, Outlook).

Responsibilities

• Assist with daily operations of the Legal Department.
• Manage legal calendars, deadlines, and meetings.
• Maintain and organize legal files and contracts.
• Support billing and expense tracking for external legal counsel.
• Track contracts and related documentation.
• Help develop legal workflows and standard operating procedures.
• Assist in compliance tracking and audits.
• Monitor adherence to internal legal policies.
• Provide support for legal technology tools.

Skills

Organizational skills

Time management

Communication skills

Attention to detail

Cross-functional collaboration

Education

Bachelor's degree in Legal Studies, Business Administration, Paralegal Studies, or related field

Tools

MS Office (Word, Excel, PowerPoint, Outlook)

Job description

Responsibilities

• Assist with the daily operations of the Legal Department, ensuring smooth workflow and timely execution of tasks.
• Manage legal calendars, deadlines, meetings, and coordination with internal and external stakeholders.
• Maintain, organize, and update legal files, contracts, and document management systems.
• Support billing, invoicing, and expense tracking for external legal counsel.
• Track contracts, renewals, approvals, and related documentation to ensure accuracy and timeliness.
• Help develop, document, and improve legal workflows, and standard operating procedures (SOPs).
• Assist in compliance tracking, audits, and regulatory filings as required.
• Monitor adherence to internal legal policies, procedures, and compliance standards.
• Provide support in the use and maintenance of legal technology tools and systems.

Job Requirements

• Bachelor's degree in Legal Studies, Business Administration, Paralegal Studies, or related field.
• 3-5 years of experience in a legal, compliance, or operations-related role.
• Experience supporting a legal department, law firm, or corporate environment is preferred.
• Paralegal or Legal Operations certification is an advantage.
• Knowledge of contract life cycle management systems.
• Ability to work cross-functionally with finance, procurement, and compliance teams.
• Strong organizational skills, time management, and communication skills.
• High-attention to details, and ability to manage multiple priorities.
• Proficiency in MS Office (Word, Excel, Powerpoint, Outlook).

Work Schedule:

Monday-Saturday (9:00am- 6:00pm)