Legal Assistant

DOXA Talent; Taguig; Hybrid; PHP 240,000 - 360,000; Full time

Benefits offered by this job

Remote work

International team environment

Job summary

DOXA Talent is seeking a Legal Assistant to support the operations team with administrative tasks, records management, and scheduling. The role emphasizes handling confidential information with discretion and maintaining efficient internal processes.

Candidates should have 2+ years in a legal or administrative support role, with proficiency in MS Office and Google Workspace, plus strong communication skills for coordinating across teams, including international colleagues.

Qualifications

• Associate degree preferred but not required.
• Minimum 2 years in legal or administrative support.
• Experience with operations support, record management, or client service is a plus.
• Certifications in administrative support or legal assistance are a plus.

Responsibilities

• Provide comprehensive support to the operations team, including administrative assistance, task coordination, and improving workflows.
• Review internal records for accuracy, compliance, and accessibility.
• Coordinate and schedule staff training sessions with prepared resources and materials.
• Prepare fortnightly schedules and reports, tracking progress on key initiatives.
• Track and document client conflict resolution efforts and outcomes.

Skills

Office software

MS Office

Google Workspace

Confidential information handling

Communication skills

Interpersonal skills

Record management

Scheduling

Coordination

Reporting and data analysis

2+ years experience

Education

Associate degree in Business Admin / Legal Studies

Job description

The Role:

We're seeking a Legal Assistant. This role is designed for someone with strong organizational and multitasking skills who can provide essential support in managing internal records, scheduling, and client conflict resolution.
You'll play a key role in supporting the operations team, handling administrative and operational tasks that maintain operational efficiency and ensure effective communication within the team.

Location:

Must be in The Philippines – Remote.
Environment: Philippines and International Teams.
Language: Advanced English (B2+ - C1).
Timezone: Monday to Friday – [Schedule].
Contract: Full Time

Requirements:

• Education: Associate's degree in Business Administration, Legal Studies, or a related field preferred but not required.

• Experience: Minimum of 2 years of experience in a legal or administrative support role; experience in operations support, record management, or client service is a plus; relevant certifications in administrative support or legal assistance are a plus.

• Skills: Proficiency in office software (e.g., MS Office, Google Workspace); ability to handle confidential information with discretion; excellent communication and interpersonal skills; skilled in record management and review, scheduling and coordination, conflict resolution tracking, and reporting and data analysis.

• Characteristics: Strong organizational and multitasking skills; detail-oriented with strong problem-solving abilities.

Responsibilities:

• Provide comprehensive support to the operations team, including administrative assistance, task coordination, and ensuring smooth day-to-day operations, while assisting with implementing and improving operational processes and workflows.

• Conduct regular reviews of internal records to ensure accuracy, completeness, and compliance with company policies and legal requirements, and organize and maintain documentation for easy access and retrieval.

• Coordinate and schedule training sessions for staff members, ensuring programs are well-organized, communicated effectively, and that resources and materials are prepared.

• Manage and prepare fortnightly schedules and reports, tracking progress on key initiatives and summarizing operational activities to support decision-making and operational planning.

• Track and manage client conflict resolution efforts, recording issues, monitoring resolution progress, and maintaining records of client interactions and outcomes.