Remote Legal Assistant: Operations & Records Coordinator

Doxa; Philippines; On-site; PHP 391,000 - 558,000; Full time

Job summary

DOXA in the Philippines offers a remote Legal Assistant position focused on supporting the operations team with administrative tasks, records management, scheduling, and client conflict resolution. You will help maintain efficient workflows and ensure clear communication across our international teams.

The ideal candidate has at least two years in legal or administrative roles, strong English, and proficiency with MS Office and Google Workspace, plus a disciplined, detail-oriented approach to

Qualifications

• 2 years minimum in legal or administrative support roles.
• Experience in operations support or client service is a plus.
• Certifications in administrative support or legal assistance are a plus.

Responsibilities

• Provide comprehensive support to the operations team, including admin tasks and process improvements.
• Regularly review internal records for accuracy and compliance, organizing documentation.
• Coordinate and schedule staff training sessions with clear communication.
• Prepare fortnightly schedules and reports, tracking progress on initiatives.
• Track client conflicts and maintain records of interactions and outcomes.

Skills

Organizational skills

Multitasking

Effective communication

Discretion / confidentiality

Record management

Scheduling

Data analysis

Problem solving

Education

Associate's degree in Business Administration or Legal Studies

Tools

MS Office

Google Workspace

Job description

DOXA in the Philippines offers a remote Legal Assistant position focused on supporting the operations team with administrative tasks, records management, scheduling, and client conflict resolution. You will help maintain efficient workflows and ensure clear communication across our international teams.

The ideal candidate has at least two years in legal or administrative roles, strong English, and proficiency with MS Office and Google Workspace, plus a disciplined, detail-oriented approach to