Legal Operations Assistant

Sourcefit; Quezon City; Remote; PHP 300,000 - 420,000; Full time

Benefits offered by this job

Work from Home

Job summary

Sourcefit is seeking a detail-oriented Legal Operations Assistant to support the legal team with document preparation, review, filing, and records management. This role focuses on organization, accuracy, and maintaining reliable document systems rather than legal analysis.

Work from Home with Monday–Friday schedule; 8:00 PM–5:00 AM Philippine Time and Philippine holiday observance. The position emphasizes filing, SharePoint management, and routine administrative support.

Qualifications

• Bachelor's degree or equivalent relevant work experience.
• 2+ years in legal support, paralegal support, document control, or high-accuracy administrative role.
• Demonstrated experience handling legal documents — real estate closings, contracts, or corporate records.
• Strong working knowledge of Microsoft SharePoint including sites, libraries, and naming conventions.
• Proficiency with Word, Excel, and Outlook and comfortable with PDFs.
• Excellent written and spoken English.

Responsibilities

• Prepare and complete standard forms and documents using templates and instructions.
• Populate documents with transaction-specific information accurately.
• Prepare document packages and assemble exhibits, schedules, and attachments.
• Track document versions and maintain clear records of drafts, executed copies, and revisions.
• File executed documents and maintain matter files.
• Keep SharePoint sites and the shared drive organized and correctly named.
• Assist with routine administrative tasks and track deadlines.

Skills

Attention to detail

Organizational skills

Communication

Discretion

Reliability

English proficiency

Education

Bachelor's degree

Paralegal certificate

Tools

SharePoint

Microsoft Word

Microsoft Excel

Outlook

Adobe Acrobat

Job description

Job Overview

We are looking for a detail-oriented Legal Operations Assistant to support the legal team with document preparation, review, filing, and records management. This is a support-focused role centered on organization, accuracy, consistency, and maintaining reliable document systems rather than legal analysis or judgment.

Job Details:

• Work set up:Work from Home
• Schedule:Monday to Friday | 8:00 PM to 5:00 AM | Philippine Time (PHT)
• Holiday:Will follow Philippine Holidays

Key responsibilities:

• Document preparation and completion
  • Complete standard forms, closing documents, and other routine legal documentation using established templates and instructions
  • Populate documents with transaction-specific information accurately and consistently
  • Prepare document packages and assemble exhibits, schedules, and attachments
  • Track document versions and maintain clear records of drafts, executed copies, and revisions
• Document review for completeness and accuracy
  • Review legal and closing documents against checklists to confirm all required fields, signatures, dates, exhibits, and notarizations are present and correct
  • Cross-check names, entity names, dates, dollar amounts, and property or account identifiers for consistency across a document set
  • Flag missing items, discrepancies, and inconsistencies to the responsible attorney or manager — elevate rather than assume
  • Maintain and update closing checklists through to completion
• Filing and document management
  • File executed documents, correspondence, and transaction records according to established naming and folder conventions
  • Maintain accurate, current, and complete matter files
  • Retrieve documents and produce document sets on request, often on short turnaround
  • Support recordkeeping and retention practices as directed
• SharePoint and shared drive administration
  • Keep SharePoint sites and the shared drive organized, consistently structured, and free of duplicates and misfiled material
  • Ensure documents are saved in the correct location with correct naming conventions applied
  • Perform routine audits to identify gaps, stray files, and outdated versions, and clean them up
  • Assist with maintaining folder structures, metadata, and permissions as directed
  • Help document and enforce filing standards across the team
• General legal administrative support
  • Assist with miscellaneous document-related and administrative tasks as needed
  • Track deadlines and outstanding items and provide status updates
  • Maintain trackers, logs, and simple reports on document and matter status
  • Support recurring administrative processes for the legal team

Required qualifications:

• Bachelor's degree, or equivalent relevant work experience
• 2+ years of experience in a legal support, paralegal support, document control, or high-accuracy administrative role
• Demonstrated experience handling legal documents — [real estate closings / commercial lending / contracts / corporate records — specify]
• Strong working knowledge of Microsoft SharePoint, including navigating sites, managing document libraries, and applying folder and naming conventions
• Proficiency with Microsoft Office, particularly Word (including working with templates, styles, and track changes), Excel, and Outlook
• Comfortable working with PDFs — merging, splitting, bookmarking, and assembling document packages (Adobe Acrobat or similar)
• Excellent written and spoken English

Preferred qualifications:

• Prior experience supporting a US-based legal team or law firm
• Familiarity with US closing processes and closing document types [e.g. deeds, settlement statements, loan documents, corporate resolutions — specify]
• Experience with a document management or contract management system [e.g. iManage, NetDocuments, Ironclad — specify if applicable]
• Paralegal certificate or coursework

Skills and attributes:

• Exceptional attention to detail. This is the single most important requirement. The role involves catching small inconsistencies in long documents, repeatedly, without loss of focus.
• Systematic and organized. Naturally inclined to create and follow consistent structures, and uncomfortable leaving things messy.
• Reliable follow-through. Tracks open items to closure without needing reminders.
• Clear communicator. Raises questions and flags issues promptly and specifically, in writing.
• Discreet. Handles confidential and sensitive information appropriately at all times.
• Comfortable with routine. Much of this work is repetitive by design; consistency matters more than variety.

What success looks like in the first 90 days:

• Fully familiar with our filing conventions, templates, and closing checklists
• Independently completing and assembling routine document packages with minimal correction
• SharePoint and the shared drive measurably cleaner — duplicates removed, naming standardized, misfiled documents relocated
• Team members can locate documents without assistance