Remote Legal Assistant: Operations & Records Pro

Dynamics ATS; Philippines; Remote; PHP 335,000 - 536,000; Full time

Job summary

DOXA is seeking a Legal Assistant to support the operations team with administrative tasks, records management, scheduling, and client conflict resolution. This role is designed for a candidate with strong organizational and multitasking abilities in a fast-paced environment.

You will handle internal record reviews, coordinate training sessions, and maintain clear communication across the team while upholding confidentiality and professional standards.

Qualifications

• Minimum 2 years of experience in a legal or administrative support role.
• Experience in operations support, record management, or client service is a plus.
• Certifications in administrative support or legal assistance are a plus.

Responsibilities

• Provide comprehensive support to the operations team, including administrative assistance, task coordination, and ensuring smooth day-to-day operations.
• Conduct regular reviews of internal records to ensure accuracy, completeness, and compliance with company policies and legal requirements.
• Coordinate and schedule training sessions for staff members, ensuring programs are well-organized and effectively communicated.
• Manage and prepare fortnightly schedules and reports, tracking progress on key initiatives.
• Track and manage client conflict resolution efforts and maintain records of interactions and outcomes.

Skills

Communication

Discretion

Record management

Scheduling

Conflicts tracking

Reporting & data analysis

Education

Associate’s degree in Business Administration, Legal Studies, or related field

Tools

MS Office

Google Workspace

Job description

DOXA is seeking a Legal Assistant to support the operations team with administrative tasks, records management, scheduling, and client conflict resolution. This role is designed for a candidate with strong organizational and multitasking abilities in a fast-paced environment.

You will handle internal record reviews, coordinate training sessions, and maintain clear communication across the team while upholding confidentiality and professional standards.