Remote Administrative Assistant - Property Management

Doxa; Philippines; Remote; PHP 488,000 - 733,000; Full time

Job summary

DOXA is seeking a detail-oriented Administrative Assistant to provide essential administrative and operational support to property management teams. The role emphasizes accurate record-keeping, process coordination, and day-to-day operations across a diverse property portfolio.

The candidate should have at least 2 years of relevant experience, a bachelor’s degree in a related field, and strong MS Office/SharePoint skills. Remote, Colombian contract with a Monday–Friday schedule in PST hours.

Qualifications

• Bachelor’s degree in a related field.
• At least 2 years of Administrative Assistant experience, preferably in property management.
• Experience in multi-client environments and with internet-based phone systems is a plus.
• Proficiency in MS Word, Excel, Outlook, SharePoint; strong data management and communication skills.

Responsibilities

• Manage weekly deposit accounting procedures and ensure checks are mailed per standard process.
• Communicate with staff via phone, Outlook, and Teams.
• Create and save documents in SharePoint.
• Analyze data for validity and accuracy.
• Format data in Excel and Word.
• Provide admin support to regional property supervisors.
• Process confidential and time-sensitive materials.
• Onboard new properties and set up new vendors.
• Order office supplies after supervisor approval.
• Assist with offboarding and property closures.
• Collect rent payments mailed to the office.
• Cover reception when needed.
• Maintain confidential information per policy.

Skills

Microsoft Word

Microsoft Excel

Outlook

SharePoint

Data management

Analytical skills

Reporting

Document management

Written communication

Verbal communication

Yardi Voyager familiarity

Education

Bachelor’s degree

Tools

Yardi Voyager

Job description

DOXA is seeking a detail-oriented Administrative Assistant to provide essential administrative and operational support to property management teams. The role emphasizes accurate record-keeping, process coordination, and day-to-day operations across a diverse property portfolio.

The candidate should have at least 2 years of relevant experience, a bachelor’s degree in a related field, and strong MS Office/SharePoint skills. Remote, Colombian contract with a Monday–Friday schedule in PST hours.